Do you enjoy helping people and things stay organized? Do you have good attention to detail? Do you thrive in a small-office setting? If so, and if you’re looking for a part-time position (20 hours per week), this may be the job for you.
To be considered, please read this summary and follow the steps in HOW TO APPLY, below.
OUR IDEAL CANDIDATE
You are:
A self-starter with a professional appearance and at least two years of office experience
Well organized and easily able to keep things confidential
Detail oriented and good at proofing numbers and writing: accuracy is more important than speed.
You have:
Experience with Word and Excel. Useful but not required: experience with Quickbooks.
A compelling reason for seeking a part-time position rather than a full-time one right now.
WHO WE ARE
We are a tax accounting practice with a small (usually 2-3 people) Capitol Hill office and a strong base of customers in Denver and several other states. We have been in business for 30+ years. We are honest, ethical, knowledgeable about tax law and accounting, and meticulous about confidentiality. Our office culture is friendly and professional.
WHAT WE OFFER
We are offering a starting salary of $20 per hour and a flexible schedule that can work around your family demands, school schedule, or another job. You can schedule your working shift of 4 hours per day at whatever time is convenient during our office hours (9-5), as long as you can stick with the same schedule every week with only occasional adjustments. Our office is a compatible, friendly, efficient and productive environment in a nice office building. We will provide the successful candidate with free parking.
SUMMARY OF JOB DUTIES
Maintain Office Supplies
Project Management
Keep log of current jobs, maintain Work In Process sheet
Maintain notebooks (engagement letters, eFile confirmations, IRS Powers of Attorney)
Client Management
Scan client information into database
Set up client data envelopes and files
Create client portal
Scan and save completed tax return in database
Time & Billing
Keep a daily timesheet of tasks
Enter Time and Expenses into Quickbooks
Invoicing
Postage
Create postage labels online
Keep postage log up to date
Maintain postage supplies
Expense Log
Keep track of office expenses
Organization
Maintain calendars, files, and other systems to help keep office organized
Organize and save emails
Computer Tasks
Back-up client files, tax program, and Quickbooks
Organize database
Run virus scans
Security - Change Passwords/ Run Password Manager
Record Management
Pull files to go to storage, label boxes, and create and index boxes
Pull files to be destroyed; coordinate with shredder company
Email Management
Copy client emails into client database
Security Management
Create and maintain security plan
There will be a background check due to high level of confidentiality throughout the office.
HOW TO APPLY
If this sounds like a match to you, please email us your resume, with a cover note explaining:
1. Why are you a good match for this position?
2. Why is a part-time position (rather than full-time work) ideal for your situation?
3. What has your salary history been over the past 2 years?
4. How soon would you be available?
NOTE: WE NEED A COVER NOTE ADDRESSING THESE QUESTIONS BEFORE WE'LL OPEN YOUR RESUME.
Please do not apply for this job if what you really want is a full-time job.
We don't like to leave folks hanging but realistically can't get back to every person who responds, so please know that if you haven't heard from us within 5 days, you can assume we've moved on to other applicants.
Thank you.
