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Office Associate II - 509897Job no: 509897Work type: Regular Full-time (Benefits eligible)Location: TuscaloosaCategories: Office/Clerical SupportPay Grade/Pay Range: 53 Hourly (non-exempt) - Minimum - 10.45 Midpoint - 13.58Department/Organization: 200019 – Undergrad Advising & Student SuccessNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: Under moderate supervision, performs general office, administrative and secretarial duties with some variety and complexity. Follows generally prescribed procedures using limited judgment. Typical duties may include receiving, screening and routing telephone calls, mail and visitors, arranging itineraries/agendas, setting up and maintaining files (database and/or hardcopy) typing a variety of material, preparing purchase requisitions, miscellaneous disbursement vouchers, departmental transfer authorizations, travel expense forms, compiling data and preparing reports, maintaining inventory and purchasing office supplies and materials, maintaining budget records, and acting as daily liaison to other offices. Position may supervise student workers or other clerical staff.Additional Department Summary: Assists the director in the operation of the Capstone Center for Student Success. Oversees program and center support, general office, administrative and secretary duties with variety and complexity. Acts as liaison with internal and external departments, manage budget records, reconcile departmental purchasing card, supervise student employees and approves student time, compiling and maintain data and preparing reports, completes personnel action forms, purchasing office and center supplies and computer peripherals. General office, manage calendar and scheduling. Coordinates and arranges meetings. Manages office calendar and student appointments via SARS, answers student, parent and community inquires, coordinates purchases in line with University licensing and purchasing policies, manages student visit reports, performs general student triage to ensure priority needs are met.Required Minimum Qualifications: High school diploma or GED and two (2) years of general office experience; OR Associate's degree or higher.Skills and Knowledge: Experience with Concur, Banner, ARGOS, Astra, SARS, DegreeWorks, PageUp and Personal Actions and University of Alabama polices and procedures related to budget, purchasing, hiring, licensing, reporting, supervision are essential.Preferred Qualifications: Associate's degree or higher and at least four years of experience managing a complex department, office or center. Outstanding organizational, communication skills as well as extensive experience working with diverse college students and families are required Supervisor experience is required.Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law"PosterAdvertised: 27 Sep 2019 Central Daylight TimeApplications close: 30 Sep 2019 Central Daylight Time
