Receptionist/Office Assistant

Receptionist/Office Assistant

24 Nov 2024
Alaska, Kenai peninsula, 99611 Kenai peninsula USA

Receptionist/Office Assistant

Vacancy expired!

Schwabe, Williamson & Wyatt has an opening for a full-time Receptionist/Office Assistant in the ‎Anchorage office. This position will be in-person in the office, proof of COVID-19 vaccination is ‎required.‎

The Receptionist/Office Assistant must deliver excellent internal and external client service in a ‎professional manner. In addition, this position requires the ability to learn and utilize computer ‎software, follow instructions carefully ‎and accept a full variety of projects, work on multiple ‎projects simultaneously, and meet ‎deadlines as assigned.‎

Essential Duties:‎

Responsible for organizing files, creating pleading indexes, closing files and working with ‎the records department.‎

Project support, such as binder creation and document organization, under the supervision ‎of the Legal Assistants and Paralegal.‎

Responsible for conference room set-up, including AV equipment, lunch orders and clean-‎up.‎

Monthly petty cash reconciliation.‎

Assist the Attorneys with travel arrangements and expense reimbursements.‎

Contact entry into InterAction, assistance with client holiday events and gifts, and ‎coordination of office events such as monthly lunches.‎

Onsite coordination for office repairs and IT issues.‎

Answering the phone and greeting clients and visitors.‎

Performs daily housekeeping tasks such as loading and unloading the dishwasher, brewing ‎coffee, cleaning the conference rooms, stocking the refrigerator, and running errands.‎

Responsible for office supplies to include maintaining paper in the copy machines, ‎ordering supplies, and organizing the supply room and visiting guest offices.‎

Copy and scanning projects.‎

Assist with large mailings.‎

Prepare UPS/FEDEX slips for overnight delivery.‎

Competencies:‎

Strong customer service skills.‎

Ability to manage multiple projects, activities and tasks simultaneously

High level of organizational skills

Highly developed verbal and written communications

Excellent time management skills ‎

Preferred Computer Skills:‎

Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint

Interaction ‎

Elite

FileSite ‎

Intapp ‎

Education and Experience:‎

High School diploma or GED required and one year of office experience is ‎preferred. Any satisfactory combination of experience and education will be considered. ‎

Experience working in a law firm is a plus.‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering ‎competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit ‎sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, ‎religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender ‎identity or other status protected ‎by law.‎

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Job Details

  • ID
    JC23444343
  • State
  • City
  • Job type
    Full-time
  • Salary
    Based on years of experience
  • Hiring Company
    Alaska
  • Date
    2021-11-24
  • Deadline
    2022-01-23
  • Category

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