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Job Overview: To provide administrative and clerical assistance to the MEMC Administrator. This assistance includes all communications that involve the MEMC Administrator s Office, maintains the Hospital Administrator s schedule, records meeting discussions and provides minutes, and coordination of various special projects including branding initiatives, communications projects within MEMC, and patient experience data analysis. While the primary assistance is to the Hospital Administrator, this position assists the whole MEMC Administration Team (Hospital Administrator, Chief Nursing Officer, and the Medical Director). Responsibilities: Provides and assures continuous provision of timely, accurate, professional and courteous administrative support to Hospital Administrator (HA)?Maintains the HA s calendar. Coordinate meetings, travel and/or conference arrangements and resolve conflicting demands. ?Schedules and coordinates meetings. Schedules meetings, prepare agendas, arrange catering and sets up audio and visual equipment. Takes and prepares minutes as needed. ?Anticipates needs based on the HA s schedule and pro-actively prepares HA for their schedule. ?Organize and maintain files. ?Run daily/weekly/monthly/yearly data reports Produces, proos, and edits documents and presentation materials using broad-based computer software utilization skills. Provide project support as requested by HA- projects include; operational reports, business plans, financial data, etc. Screens, directs, and responds to incoming calls and inquiries. Responds to, and manages appropriately, patient, staff, and provider complaints, suggestions, and compliments. Processes payment invoices, and manages HA and their purchasing cards. Collaborate as a team member with other MEMC and Executive Administration and their assistants in order to provide services. Interfaces with high-level internal/external contacts requiring considerable discretion and initiative. Performs other duties necessary to provide a smooth and effective administrative function. Coordinate travel arrangements for the Hospital Administrator, Mt. Edgecumbe Medical Director and Director of Nursing. Preference is given to Alaska Native/American Indian applicants who meet minimum requirements according to the provisions of P.L. 93-638.
