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Administrative AssistantSt Josephs Hospital and Medical CenterPhoenix, ArizonaRequisition ID 2021-213915 Employment Type Full Time Department Hospital Administration Hours/Pay Period 80 Shift Day Weekly Schedule 8 AM to 5 PM Remote No Category Administrative / Clerical / Customer ServiceOverviewHello humankindness (https://hellohumankindness.org/)Located conveniently in the heart ofPhoenix, Arizona, (http://phoenix.gov/visitors/index.html) St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than125years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renownedBarrow Neurological Institute (https://www.barrowneuro.org/) ,Norton Thoracic Institute (https://www.dignityhealth.org/arizona/norton-thoracic-institute) ,Cancer Center at St. Joseph's (https://www.dignityhealth.org/arizona/locations/stjosephs/services/university-of-arizona-cancer-center) ,Ivy Brain Tumor Center (https://www.ivybraintumorcenter.org/) , andSt. Joseph's Level I Trauma Center (https://www.supportstjosephs.org/traumacenter) (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services.St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one ofArizona's Most Admired Companies (http://www.bestcompaniesaz.com/) .Look for us onFacebook (http://www.facebook.com/DignityHealthStJosephsHospitalMedicalCenter) and follow us onTwitter (https://twitter.com/DignityHealthAZ) .For the health of our community we are proud to be a tobacco-free campus.ResponsibilitiesJob Summary:Performs complex and confidential administrative and secretarial support for senior level executive(s) or Vice President(s) with little to no supervision.Daily OperationsCoordinates meetings and prepares minutes for various committees.
Interacts, problem solves and makes decisions with board members, administration, corporate personnel, hospital staff and clients.
Exercises initiative on behalf of and in best interest of Vice President/Director and department.
Prepares business plan, presentations, spreadsheets and grant/proposal submissions.
Organizes and maintains files, protocols and records
Prepares budget information, which includes reviewing expense reports
Performs complex and confidential administrative and secretarial support
Project Planning:Manages projects of moderate to highly skilled nature for senior level executive(s) or Vice President(s) and administrative team
Serves as facilitator to ensure assigned projects are completed in timely manner.
Prepares reports, statistical data-reports and other documents
Processes and mails projects.
QualificationsMinimum:Experience:Five years administrative support experience for senior level executiveEducation:HS/GED College level business coursesLicensure:None SpecifiedSpecial Skills:None SpecifiedTraining:None SpecifiedEqual OpportunityCommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed toa diverse and inclusive workforce. All qualified applicants will be considered foremployment without regard to race, color, religion, sex, sexual orientation, genderidentity, national origin, age, disability, marital status, parental status,ancestry, veteran status, genetic information, or any other characteristic protectedby law. For more information about your EEO rights as an applicant,pleaseclick here. (https://tbcdn.talentbrew.com/company/35300/img/v10/EEOLawPoster.pdf)CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).CommonSpirit Health™ participates in E-Verify.Dignity Health is an Equal Opportunity/ Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.
