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You’ll enjoy the flexibility to telecommute from anywhere within the U.S. as you take on some tough challenges.Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.We are searching for a highly qualified Executive Assistant who will be responsible for providing ultra-responsive support to executive leaders. As a member of the administrative team, you will be responsible for maintaining calendars, setting up meetings, making travel arrangements, tracking expenses, coordinating building and equipment requests, and partnering with the team in the Office of the Chief Executive Officer to help drive the overall department rhythm of business.This position is full-time (40 hours). Employees are required to work our normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime or weekends.We offer 2+ weeks of paid training (Will be shadowing the current Executive Assistant in their duties). The hours during training will be 8:00am to 5:00pm, Monday - Friday. Training will be conducted virtually from your home.All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.Primary Responsibilities:
Provide administrative support in a manner consistent with the highest level of performance and professionalism
Maintain and update calendars in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success
Organize meetings & Town Halls, including: scheduling, coordinating with remote participants, agenda & material preparation, record minutes from meetings, provide post meeting materials and distribute to attendees, and coordinate meeting follow-ups and action tracking
Meet frequently with leaders for proactive meeting support including preparations before critical meetings
Coordinate functional physical meeting or event space as appropriate, including ensuring effective audio/visual capabilities and appropriate supplies, liaising with technical and facility teams.
Coordinate travel arrangements and provide organized resources (flights, hotels, itineraries, agendas, reservations for meals, meeting materials, etc.) for upcoming leader travel and meetings
Submit and approve travel requests and expense reports on behalf of leaders and their teams.
Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas and other communications
Maintain and distribute lists as needed (e.g., organization charts, email distribution list, contact, etc.)
Work effectively as an integral member of a team of administrative professionals, building collaborative relationships with peers
Partner with the Chief of Staff in the development and maintenance of the overall Administrative Solutions rhythm of business and achievement of critical deliverables
Business Segment (BSL) duties – assist with on/off boarding, requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities, including equipment retrieval.
Coordination for client entertainment events and team onsite events
Professionally represent the leadership team to internal and external clients
Contribute every day to a positive team culture, demonstrating United Healthcare’s Values of Integrity, Compassion, Inclusion, Relationships, Innovation and Performance.
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.Required Qualifications:
Must be 18 years of age OR older
5+ years of experience supporting multiple executive-level staff members
5+ years of experience managing multiple priorities with ever changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work
3+ years of experience working in a fast-paced, matrix organization
3+ years of experience creating and submitting expense reports, and making travel arrangements
3+ years of experience with complex meeting coordination and independent materials preparation
3+ years of experience onboarding new employees, terminations and/or asset recovery
Intermediate proficiency in all office suite products; Word and PowerPoint related to job function: Microsoft Outlook & Microsoft Teams for complex calendar management, scheduling meetings, as well as Microsoft Visio and Microsoft Excel
Ability to work 40 hours while being willing to maintain a flexible schedule being accessible evenings and weekends when needed.
Ability to work full-time during our normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime or weekends.
Ability to travel up to 10% of the time
Preferred Qualifications:
Experience or knowledge of the health care industry
BSL experience
Telecommuting Requirements:
Ability to keep all company sensitive documents secure (if applicable)
Required to have a dedicated work area established that is separated from other living areas and provides information privacy
Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service
Soft Skills:
Proven written communication skills including the development and delivery of executive and large audience communications
Takes accountability and ownership of tasks, performance standards and quality results
Excellent organizational skills and ability to provide admin support to complex projects
Excellent interpersonal skills with the ability to manage complex schedules and provide admin support to multiple executive leaders
Excellent verbal and written communication skills, including being a good listener
Ability to maintain integrity of sensitive/confidential information and operate with superb tact and judgment
Resourceful; able to drive and prioritize work with independent decision-making and minimal oversight and work closely and collaboratively with teammates
Provide accurate and timely information for the progress and completion of tasks
Proven experience delivering a high level of internal and external customer service
California, Colorado, Connecticut, Hawaii, Nevada, New Jersey, New York, Washington, or Rhode Island Residents Only: The hourly range for California / Colorado / Connecticut / Hawaii / Nevada / New York / New Jersey / Washington / Rhode Island residents is $23.22 - $45.43 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.#RPO #GREEN
