VOLT Workforce Solutions is currently hiring for an Executive Administrative Assistant Bakersfield area.RESPONSIBILITIES
Professional appearance & demeanor. Exemplary customer service. Minimum 2 years prior clerical work experience. Proficiency in Microsoft Word & Excel. Minimum typing speed of 45 wpm. Coordinates all work with the assigned project(s) with the Project Manager and/or Superintendent. Reports directly to the Administrative Supervisor.TASKS
Type and distribute project correspondence. Maintain correspondence logs and files.
Log and distribute drawings and specifications. Maintain related files and logs; must be able to lift 30 pounds.
Compile and maintain subcontractor, vendor and key contact lists.
Type and distribute subcontracts and purchase orders. Log status of same.
Coordinate project closeout. Compile guarantees and operating/maintenance information.
Type and distribute prime contracts, subcontracts and purchase orders. Log status of the same.
Monitor status of prime contractor and subcontractor insurance. Ensure current certificates are on file.
Type and distribute requests for proposals or quotes. Maintain request logs. Ensure timely responses to requests.
As assigned, type and distribute bid packages. Solicit proposals and quotes for individual packages. Record and summarize bid results.
Take meeting minutes. Type and forward copies of minutes to all attendees.
Record modifications to contract documents on Record Sets
Place supply orders and order maintenance service on office equipment.
Work on certified payroll documents if project is prevailing wage.
Other tasks as assigned.When assigned to duties at the Main Office the following may also be required:
Cover Front Desk/Phones for Receptionists breaks.
Pick up Kitchen as assigned (usually 1-week every 2 months).
Assist other Administrative Assistants as needed.PERFORMANCE MEASUREMENT
Accurate complete and orderly logs; files and reports; timely completion of all assigned tasks.Encouraged to Apply:Candidates with background in the Construction industry.Candidates with previous experience utilizing Bluebeam or ProCore computer programs.This position comes with competitive compensation and benefits. Please send updated resume or call 661-395-0135 to schedule an interview. Volt is an equal opportunity employer