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Under general supervision, performs a variety of specialized accounting duties in support of payroll and accounting functions including accounts payable and receivable; prepares, audits, reconciles, and maintains related financial and statistical records, reports, and statements; maintains Town financial accounts and records and assists in the preparation of financial reports; prepares information in support of collective bargaining; and performs related duties, as assigned.
This is an advanced journey-level and lead class in the Accounting Technician series that performs a variety of technical duties in support of the Town’s payroll and accounting systems. Incumbents are responsible for the overall preparation and distribution of payroll, maintenance of payroll records, and required reporting in accordance with Federal, State, and local laws, rules, and regulations. Incumbents perform the most complex and responsible types of duties assigned to the class series, exercising a high level of independent judgment and initiative.
About the Responsibilities
Specific responsibilities of this position include but are not limited to:
Receives, reviews, verifies, and processes time recording documents to prepare payroll for all Town employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.
Prepares journal entries, reconciliation of bank statements, general ledger entries, accounts payable expenditures, accounts receivable, and cash receipt transactions; balances journals and general ledger accounts.
Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program as well as earnings.
Interprets, applies, explains, and ensures compliance with provisions of collective bargaining contracts and personnel rules as they apply to payroll and a wide variety of paid and unpaid leave usage; suggests contract and rule changes to improve payroll and time reporting.
Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, overtime hours, cost-of-living adjustments, incentive and/or premium pay, retroactive pay, benefits enrollment and withholdings, wage garnishments, workers compensation claims, accruals, longevity, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions; prepares payroll warrants and wire transfers; prepares reports and payments for various tax, financial, and insurance organizations.
Receives and verifies timesheets; checks for available sick leave and vacation days and other types of available leave days and inputs into payroll system; advises supervisors and employees on requirements of union contracts for time reporting.
Performs technical accounting support duties related to A/P and monitoring and balancing petty cash.
Prepares reports and payments for employee retirement benefits; prepares quarterly Federal and State tax reports.
Prepares insurance premium statements for payment; updates insurance changes for Town employees.
Assists departments and employees by providing payroll information, explains procedures, and answers labor contract questions pertaining to payroll.
Maintains a variety of files and records related to the Town's payroll system and general accounting techniques and procedures; reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of the accounting and financial records.
The Ideal Candidate will possess
knowledge of:
Public agency finance and account functions, payroll processes and techniques, employee benefits processes as they relate to payroll, and laws, rules, regulations, procedures, and office practices related to the processing and recording of payroll and financial transactions related to employee benefits.
Terminology and practices of accounting and financial document processing and record-keeping, including accounts payable.
Computerized accounting and finance systems and computer software and systems related to finance and payroll processes.
Record keeping, information processing requirements and rules and policies related to the production of an employee payroll.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of auditing accounting and payroll documents.
Ability to:
Review payroll and other financial documents for completeness and accuracy.
Review, post, balance, reconcile, and maintain accurate and payroll and accounting records.
Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Education & Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to completion of the twelfth (12th) grade, supplemented by college-level coursework or specialized training in payroll, accounting, and
Three (3) of experience that includes maintenance, processing, and preparation of employee payroll and/or financial and accounting processing.
Possession of, valid CA Driver’s License
Important Application Information
To apply for this opportunity, submit a completed Town of Paradise Application for Employment to the following address:
Town of Paradise -Human Resources Department
ATTN: Accounting Technician
5555 Skyway
Paradise, CA 95969
Application packets must include the following:
Employment Application Form
Resume and Cover Letter
CLOSING DATE: Thurs., June 11, 2020 by 5:00PM
application forms and additional information can be found at https://www.townofparadise.com/index.php/jobs
