Vacancy expired!
JOB TITLE: Contract Support Specialist – Fiscal Services
WORK YEAR: Full-Time: 12 Months/ 260 Days (prorated based on date of hire)/ 7.5 hours per day
START DATE: As soon as possible after interviews
SALARY: Salary Schedule 6A, Range 24, $23.62- $34.90 per hour. Placement dependent on experience. Stipend pay for Associate's $250 annually, or Bachelor's $400 annually, or Master's $750 annually, or Doctorate $1,000 annually.
AREA OF
ASSIGNMENT: Oroville, CA
BENEFITS: Generous benefits package that includes Medical, Dental, and Vision
for employee and dependents. Sick and vacation leave accrued.
Employer-paid life insurance. This position qualifies for CalPERS retirement.
HOW TO APPLY: https://www.edjoin.org/Home/DistrictJobPosting/1312276
DEADLINE: This position is open until filled; to receive full consideration, please
apply by Tuesday, July 21, 2020 at 4:00 P.M.
POSITION DESCRIPTION:
Under minimal supervision of assigned management employee(s), the Contract Support Specialist performs a variety of complex and specialized technical accounting responsibilities in the review, analysis, and adjustment of contracts; audits, prepares, maintains and assures accuracy of the assigned budgets and reporting requirements; provides direct assistance to programs to help ensure smooth operations. Incumbents may suggest improvement for financial operations in the assigned budgets.
CLASS CHARACTERISTICS:
The Contract Support Specialist is the advanced-level position in the series. Under minimal supervision, the incumbent performs complex and specialized accounting duties in support of designated funds and accounts. The Sr. Financial/Grant Specialist classification is the experienced-level position in the series. Incumbents work under only general supervision and perform more complex technical accounting duties in the review, evaluation, and adjustment of assigned accounts. The Financial/Grant Specialist classification is the entry-level position in the series. Incumbents work under close supervision and perform moderately complex accounting and bookkeeping duties.
While many of the duties of the Contract Support Specialist are within the skill level of the Senior Financial/Grant Specialist, this position operates with significantly more independence and with more complex responsibilities. This position operates as part of a team and as a liaison with programs. In coordination with each other, multiple incumbents at the Contract Support Specialist level distribute areas of responsibilities to ensure the full range of fiscal activities run smoothly and efficiently and would include grants, entitlements and contracts. Incumbents may suggest improvements for best practices to their manager.
ESSENTIAL DUTIES – (May include, but not limited to the following)
1. Provide complex and responsible administrative support
2. Assist and/or give direction to other Financial/Grant Specialists and county office personnel relating to job duties
3. Assist in the preparation of annual budgets using spreadsheet database software
4. Calculate and post distributions of expenses, including payroll, allocated administration, copy charges, postage, etc., to various accounts given minimal instruction
5. Monitor funds received from outside agencies
6. Determine proper account codes and process transactions using the organization’s chart of accounts and SACS Manual definitions
7. Divide tasks with the work group
8. Examine the general ledger and make balancing corrections
9. Maintain balance and accuracy in single purpose resources, funds or accounts
10. Monitor award status
11. Prepare invoices as required for applicable programs and reconcile invoices to the general ledger; prepare correcting journal entries, if necessary
12. Monitor revenue and expenditure processes for assigned programs
13. Organize and participate in implementation of new; attend required financial meetings, orientations and trainings regarding regulations and procedures; ensure grant contracts are completed
14. Oversee program revenue collection and assist in the year-end closing process
15. Perform complex and technical accounting duties using spreadsheet database software, process transactions in the financial application software and maintain complete files and accurate records in an organized manner (both electronically and physically)
16. Process and review federal and state grants and entitlements accounting work; process contract and award letters; review for computational and literal accuracy; set up and maintain files; ensure that proper documentation is placed in project files for retrieval
17. Provide budget status reports for individual departments
18. Provide technical assistance and training to BCOE staff
19. Research and report inconsistencies or unacceptable variances from specific procedures as assigned
20. Review and complete federal and state grant, entitlement and contract data, if applicable
21. Review and submit claims or reports to other agencies with minimal direction
22. Review documents for adherence to policies and procedures
23. Serve as a resource to management and BCOE staff on issues of finance, procedures and processes
24. Work closely with county office personnel, schools and various outside agencies, including but not limited to Federal and/or State auditors and California Department of Education (CDE), to exchange information and resolve issues or concerns
25. Suggest constructive or corrective measures for the supervisor to use in evaluating members of the group on productivity and contribution to the work environment
26. Perform additional tasks as assigned to like positions
KNOWLEDGE OF:
1. Applicable laws, codes, regulations, policies and procedures
2. Contemporary office methods
3. Correct English usage, grammar, spelling, punctuation and vocabulary
4. Data processing operations related to the maintenance of fiscal records
5. Interpersonal skills using tact, patience and courtesy
6. Knowledge and understanding of financial and accounting principles and procedures
7. Mathematics to the level of beginning algebra
8. Operation of a computer and assigned software
9. Oral and written communication skills
10. Principles of financial record keeping
11. Record keeping and report preparation techniques
12. Technology and computer skills with proficiency in database, spreadsheet, and Internet applications
13. Telephone techniques and etiquette
ABILITY TO:
1. Analyze complex financial records and transactions and determine compliance with County Office, Federal and State policies and procedures
2. Audit, verify and transfer large quantities of numbers and related data accurately and in a timely manner
3. Complete work with many interruptions
4. Establish and maintain cooperative and effective working relationships with others
5. Identify problems or issues and determine appropriate course of action within prescribed alternatives
6. Interpret, apply and explain rules, regulations, policies and procedures
7. Maintain confidentiality of sensitive and privileged information
8. Operate a computer and standard office equipment
9. Pass a bookkeeping skills test given to all applicants for jobs in this classification with a passing score of at least 75%
10. Perform accounting clerical work requiring the application of prescribed procedures and guidelines
11. Perform mathematical calculations with speed and accuracy
12. Perform physical requirements of the job with reasonable accommodation
13. Prioritize, plan and organize work to meet timelines and deadlines under minimal supervision
14. Serve as a resource to employees and outside agencies
15. Understand and interpret a variety of financial statements, reports and documentation
16. Work independently with little direction
17. Utilize problem analysis and assessment
18. Coordinate office procedures and operations
EXPERIENCE AND TRAINING:
1. Extensive experience using spreadsheet database software
2. Two years of experience working with grant/contract budgets and reporting requirements, preferred
3. Graduation from high school and four (4) years of increasingly responsible experience maintaining and/or processing financial transactions
OR
4. Three years of increasingly responsible experience maintaining and/or processing financial transactions AND completion of specialized courses in accounting, financial recordkeeping or a related field
PHYSICAL REQUIREMENTS:
Occasional (less than 25%)
Ability to bend and twist, stoop, and kneel
Ability to lift 30 pounds
Ability to carry 15 pounds
Ability to stand for extended periods of time
Often (25 – 50%)
Sufficient mobility to move about an office
Very Frequent (76%)
Ability to stand and move around an office
Ability to work at a desk, conference table, or in meetings of various configurations
Ability to see for purposes of reading printed matter and observing staff
Ability to hear and understand speech at normal levels
Ability to communicate so others will be able to clearly understand
Ability to operate office equipment
Ability to reach in all directions
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
Other:
1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
2. FINGERPRINTING FOR CONDUCTING A BACKGROUND INVESTIGATION IS REQUIRED (and completed upon offer of employment)
TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1312276
Online applications only; no paper copies will be accepted. All online applications must be accompanied by the following attachments; (incomplete applications will not be accepted):
Cover Letter
Resume
Three (3) letters of recommendation required, current letters preferred
Affirmative Action/Equal Employment Opportunity/Handicapped IX Employer
Deaf individuals may use the toll-free California Relay Service (CRS). If you have a TTY: (530) 532-5650. If you do not have a
TTY: 1-800-735-2922. Upon CRS connection, ask for 530-532-5785 for more information about this recruitment.
