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Human Resources Generalist, Benefit Administrator
We are actively recruiting for an experienced Human Resources Generalist, Benefit Administrator to join the InterWest team. The Human Resources Generalist, Benefit Administrator would be in a hybrid role combining human resources and benefit administration. This position plans, manages and executes regional human resources activities, programs, and policies that are complex and often confidential in nature. This position is also responsible for directing, planning and implementing day-to-day operations of InterWest’s employee benefits programs (health, dental, vision, STD, LTD, life insurance, accident etc.). Assists employees and responds to benefits related inquiries.
This position can be based in our Chico office.
InterWest has been a trusted insurance partner since 1910. Our clients' financial growth and security is our top priority. InterWest understands that as the insurance world evolves and competition intensifies, the need for innovative thinking increases. We continue to develop new creative insurance solutions for our clients and more effective work processes and tools for our employees. Our structure is based on successful teamwork, both internally and with our external partners. We have one strong unifying vision, which is to make InterWest the best and most professional organization it can be.
JOB DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities for the position include the items listed below. Other duties and responsibilities may be assigned.
Benefits Administration
Collaborate with our internal Broker, and Executive management to evaluate, plan and design the Benefit Programs offered to employees.
Direct, plan and administer day-to-day operations of InterWest group benefits programs
Ensure up-to-date benefit materials are provided and available to employees such as our; ERISA Plan document, Annual Important Notices, Medicare Part D notices, SPDs, SBCs, EOCs, plan booklets and plan highlight documents.
Provide oversite and work with vendor on HIPAA compliance documents and annual training.
Manage, track, audit and approve Benefit Enrollment for the newly eligible employees.
Respond to employee benefit inquiries.
Consult with employees to ensure thorough understanding of benefits.
Review, track and approve qualified benefit additions, changes and terminations.
Provide oversite and work with COBRA vendor to ensure proper administration of COBRA.
Plan, manage, and approve the annual Benefits Open Enrollment period.
Act as primary liaison between InterWest, our Insurance carriers and benefit system contacts.
Continually audit bills to ensure enrollment data and rates are accurate.
Resolve discrepancies and other benefit related issues with providers.
Collaborate and communicate regularly with the Payroll Department to ensure deductions and employer contributions are processed accurately.
Handle all benefit reimbursement procedures in coordination with payroll department.
Continually update and maintain employee benefit records and documentation in accordance with federal, state and provider regulations.
Manage annual Medicare Part D notifications for Creditable or Non-Creditable coverage.
Manage annual 1095C process.
Coordinate 5500 process including distribution of Summary Annual Report to plan participants and beneficiaries.
Provide claim material and complete required employer information for employee claims for benefits such as Accident, Short and Long Term Disability.
Ensure proper benefit portability and conversion forms are provided at time of termination of benefits.
Prepare and distribute annual ERISA Employee Benefits Plan Document (Wrap Document) and Summary Plan Description.
Coordinate annual HIPAA training for applicable HR/Accounting staff.
Perform other duties as assigned.
Human Resource Administration
Participate in the development of Human Resources programs, policies, procedures and guidelines.
Insure compliance to all company policies, local, state and government regulations.
Administer Human Resources programs including the performance management process, service recognition and social events, and preparation of job descriptions as needed.
Assist Organizational Training and Development Manager with training as needed.
Assist with non-sales regional staffing activities.
Conduct new employee orientation to educate staff on procedures, policies and practices.
Maintain accurate, up-to date, complete regional personnel records.
Review, approve and audit employee personnel action requests. Maintain and utilizes HRIS system to track employee employment changes.
Manage employee leaves of absences ensuring employees are properly notified of rights and responsibilities, benefits, pay, and approval status in accordance with state and federal leave and disability laws.
Manage and submit workers’ compensation claims.
Assist Regional Facilities Manager as needed with items such as space planning, security and employee moves.
Prepare separation notices and conduct exit interviews.
Keep informed of federal, state and local employment related legislation; work with Human Resources team to train managers and monitor company policies and practices to ensure compliance.
Perform other related duties as assigned.
JOB QUALIFICATIONS
Education: Bachelor's degree in Business Administration, Human Resource Management or a related field, or an equivalent combination of education and experience appropriate for the position.
Experience: At least five years’ applicable experience involving knowledge of the principals, practice, and techniques of both Human Resources and Benefits Administration required. Solid knowledge of state and federal regulations related to Human Resource administration required. Experience with all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA and Section 125.
Special Requirements: Must have valid driver’s license, access to a vehicle, and be able to comply with InterWest Insurance Services Personal Auto Usage Policy.
TO APPLY: https://www.iwins.com/where-do-you-see-yourself/#1612542376261-94282411-a326
