Vacancy expired!
Position: Office Assistant
Salary: Depends on Experience
Employment Type: Full-time
Schedule: Monday thru Friday, 8:00 a.m. to 5:00 p.m.
QUALIFIED CANDIDATES MUST SUBMIT A CURRENT RESUME AND COVER LETTER DEMONSTRATING RELEVANT EXPERIENCE AND ABILITIES AS LISTED IN JOB ANNOUNCEMENT
Job Summary
We are currently seeking a highly energetic, results-driven individual as an Office Manager. The successful candidate will be responsible for maintaining positive business relationships with both clients, contractors and vendors.
Job Requirements
Previous administrative work experience required
Excellent computer and standard office equipment proficiency
Proficiency in MS Office applications, e.g., Word, Excel, Outlook, and QuickBooks
Highly self-motivated, personable, aggressive, energetic, and timely
Ability to work independently with minimal supervision
Expert communication skills, both verbal and written; must have outstanding grammar
Excellent interpersonal skills
Independent-thinker and self-starter who also works well with others
Knowledge, Skills, & Abilities
Ability to work and communicate as a team while also working independently to accomplish individual tasks with little to no supervision
Attention to detail and accuracy
Strong email communication skills
Excellent analytical and business intelligence skills
Ability to critically analyze information
Ability to work in a high-pressured environment where accuracy and deadlines are critical
Ability to interact professionally with coworkers, clients, and management
Strong knowledge and use of grammar, composition, spelling and punctuation in all communication (verbal and written)
Technical aptitude and ability to learn
Timeliness and dependability, with a sense of ownership in responsibilities and duties
Strong keyboarding skills with a minimum speed with accuracy of 50 wpm
Drive, initiative and willingness to work
Willingness to learn in order to be up to date with changes and regulations
Essential Duties & Responsibilities
Answer a multi-line phone system, take messages, and redirect calls as necessary
Participate in the continual improvement of company systems, processes, and procedures
Provide administrative support to the owner of the company
Filing, scanning, and documenting, accounts payable and receivable, payroll, and hiring.
Use data entry skills to edit and enter data
Communicate professionally with customers in person, over the phone and via email
Perform other duties, research and special projects as assigned
Preferred Experience:
At least 1 year of prior administrative experience
Experience with Department of Transportation Regulations and Processes
Experience with DMV processes and forms
Experience with Payroll, verification of time sheets, processing payroll documents
Experience with QuickBooks
Experience with Construction
Experience with Websites/Advertising
