Senior Executive Assistant/ Sales to CEOBilingual in Mandarin

Senior Executive Assistant/ Sales to CEOBilingual in Mandarin

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Job Description

MUST BE BILINGUAL IN ENGLISH AND MANDARIN

• Assist CEO in Global Sales.
• Produce reports, summaries, communications and other information for management using available technologies.
• Handle requests for information, most of which are highly confidential, preparing all correspondences.
• Support the management team member by reading, researching, and routing correspondences; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Accurately represent the management team member by attending meetings in their absence.
• Greeting clients and guests in person or on the telephone.
• Prepare reports by collecting and analyzing information.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Perform other administrative duties as assigned or requested.

Qualifications

• MUST BE BILINGUAL IN ENGLISH AND MANDARIN
• BA/BS, or the equivalent combination of education and experience.
• Minimum one year proven administrative or assistant experience
• Frequent travel and overnight stay required
• Advanced computer and technology skills including Microsoft Outlook, Excel, Word, PowerPoint, search engines
• Must have a strong internal customer service attitude—excellent interpersonal skills and the ability to build relationships
• Must have excellent written and verbal communication skills
• Experience working with highly confidential and/or sensitive materials
• Answer phones, manage voicemail and appropriately respond to external calls
• Hands-on, high energy work ethic, with an ability to work very effectively as part of an administrative team, and with all levels of the company
• Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail
• Must be able to demonstrate forward thinking, problem solve, and propose solutions
• Must be highly resourceful with the ability to be effective independently and with little direction

Additional Information

All your information will be kept confidential according to EEO guidelines.