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About the position: The Administrative Assistant works closely with the Executive Director in helping with a variety of administrative tasks and some donor communication.
Main job tasks and responsibilities
Administration
- Assist Executive Director when requested
- Submit matching gift request forms
- Supervise data entry staff
- Keep inventory of supplies in the Admin office
- Handle errands when necessary
Donor communication
- Prepare and edit donor correspondence
- Generate donor prospect leads through a variety of sources
- Identify and invite donors to Animal Place events
- Prepare acknowledgement letters and thank donors for their gifts
- Contact donors to resolve questions, inconsistencies, and issuing data related to their donations
- Return phone calls and emails from donors with questions/issues
- Phone donors to thank for their contributions
- Call donors to solicit gifts
Donor database
- Input donor information into database (use Salesforce) when data entry staff is on vacation
- Learn to merge data from the database, print letters, check for errors, route for signing and mailing as fill in when data entry staff is on vacation
- Make necessary corrections to information entered in the database and keep track of the corrections
Generate detailed and appropriate reports through Salesforce
- Create and implement a donor recruitment plan
- Work with Executive Director in developing and implementing plan for upgrading giving level of existing donors
Monthly donors
- Coordinate the monthly giving program (craft monthly correspondence letter, prepare mailing labels, oversee credit card deductions, send monthly communication via snail mail and email
- Assist the Education Director and Executive Director to increase number of monthly donors and giving amounts
- Familiar with or quick to learn Pardot marketing tool and Classy fundraising platform
Required skill sets
- Familiar with donor databases
- Writing and copy editing (include samples)
- Attention to detail and accuracy
- Understanding of standard office administrative practices and procedures
- Able to analyze and problem solve individually and cooperatively
- Sound judgment and decision-making
Qualifications
Animal Issues
- Knowledge of and interest in veganism and animal rights issues
- Support of Animal Place's mission and campaigns
Communication
- Excellent written and verbal skills
Administration
- Experience working with donor databases, specifically Salesforce (or comparable)
- Familiarity with Microsoft Office (Word, Excel, PowerPoint)
Work style
- Adaptable and flexible
- Comfortable working collaboratively
- Possess an open communication style
- Maintain confidentiality
- Self-motivated, energetic learner
- Highly organized with ability to meet tight deadlines
Other
- Experience with nonprofit organizations
- Familiarity with Salesforce, Pardot, and Classy ideal but not required
- Valid U.S. driver's license and a satisfactory driving record.
Salary and benefits: Salary based on experience; excellent medical coverage, paid vacation, and holidays.
Reports to: The Executive Director
How to apply: Send resume and cover letter with Subject Line: Administrative Assistant to email listed.
About Animal Place: Animal Place is a nonprofit sanctuary for farmed animals and an education/advocacy organization. It operates several facilities: a 600-acre permanent sanctuary in Grass Valley, CA; a 60-acre farmed animal adoption center in Vacaville, CA; a brick and mortar vegan store in Berkeley, CA; a 15-acre residential internship property in Grass Valley; and a 7-acre onsite Guest House and educational site in Grass Valley, CA (next door to the sanctuary).
Please visit our website prior to applying: www.animalplace.org
