Progress House FT Accounting Assistant

Progress House FT Accounting Assistant

07 Feb 2019

Progress House FT Accounting Assistant

Progress House Inc is a Non-profit organization that has been providing substance use disorder treatment since 1973. We have an immediate opening at our corporate office in Placerville, CA for the right candidate to join our administrative team.

Job Description: Reporting directly to the Executive Director, this position must be able to maintain a professional attitude while performing the following duties, which include all aspects of accounts receivable, accounts payable and general bookkeeping.

Responsibilities AR:

- Set up Accounts Receivable for entities responsible for payment

- Maintain records of each client and verify funding sources

- Keep current AR transactions, including billing and posting payment receipts

- Verify authorization, including Medi-Cal monthly

- Effectively communicate with facilities as needed

- Complete billing for each public funding source by the 5th of each month

- Monitor current contracts and keep an accounting of balances

- Maintain confidentiality

- Collections - prepare monthly collection sheet after billing, manage collection calls

- Receive payments in Quickbooks and prepare deposits

Responsibilities AP:

- Set up vendors and maintain Quickbooks accounting system

- Maintain records of all payables invoices and payments, including scanning and posting into software

- Code to correct expense accounts and allocations to facilities

- Prepare weekly payables worksheet for approval of invoices to pay

- Keep vendor accounts current, correct and paid timely

- Verify all facility charges and receipts

- Acquire appropriate approvals for payments, print and obtain signature on checks

Other Duties:

- Supporting staff duties include telephone and office coverage

- Relaying communication

- Support Executive Director as needed

- Arrange vehicle maintenance as requested

- Pick up and deliver mail and make bank deposits

Qualifications:

- High school Diploma or GED (AA or higher preferred)

- Must have computer experience and a working knowledge of Microsoft Office and QuickBooks

- Ability to accomplished assigned tasks and duties timely

- Be able to assist and work with other professionals and staff

- Must be able to pass a background check

Qualifying and interested candidates - please email your resume and cover letter to hr@progresshouseinc.org.

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