Schedule and Assessment Support Specialist (College of the Redwoods 7351 Tompkins Hill Rd., Eureka CA)

Schedule and Assessment Support Specialist (College of the Redwoods 7351 Tompkins Hill Rd., Eureka CA)

25 May 2024
California, Humboldt county 00000 Humboldt county USA

Schedule and Assessment Support Specialist (College of the Redwoods 7351 Tompkins Hill Rd., Eureka CA)

Vacancy expired!

College of the Redwoods

Position Type: Staff

Department: Enrollment and Financial Aid Services

Location: Eureka

Summary

Under the direction of the Vice President, perform responsible duties independently related to the publication of the District's class schedules including center locations; research and compile scheduling data and schedule facilities and performs technical support to develop and maintain catalogs and faculty assignments. This position also supports the program review and assessment activities of the college.

Essential Duties and Responsibilities

Coordinates the development, preparation and timing of the District's class schedule; enters data in student database and ensures accuracy of units, times, locations, days, and other course-related information for compliance with District and state regulations.

Coordinates class schedules with room assignments for optimum use of buildings and equipment.

Monitors instructor semester loads, overloads and annual load totals; review faculty load summaries for discrepancies; calculate percentage of scheduled hours taught by each instructor; enter and adjust assignments as necessary for the District.

Revise and maintain class schedule; modify database with class or faculty changes as necessary; confirm changes with administration.

Prepare and maintain various reports related to research and analysis of campus and District data; prepare historical load/assignment reports on individual and faculty; summarize current and historical load summaries; analyze report data and recommend changes as appropriate.

Develops and maintains the District's standard practices and procedures for accurate data extraction, analysis, and reporting from database files.

Provides technical and analytical support to others regarding the planning, analyzing, and reporting processes to be used in schedule and room planning.

Works with internal and external auditors in providing records and documents for completion of periodic audits.

Provides support for the Program Review and Assessment Committee functions of the college.

Maintains course and program level database on SLO's to assist instructional and student development assessment.

Provides technical review of curriculum proposals and coordinates with A&R Manager and MIS Technician in updating Datatel forms.

Perform the technical and clerical aspects for the production of the college catalog, schedule, and related publications. Independently solicit and collect data from departments and campuses for the production of the schedule and catalog. Prepare final printed schedules. Maintain the master copy of the course catalog, including class listings.

Maintain changes to course pre-requisites or co-requisites, recommended preparation, and status in the Datatel system.

Updates degree audit syntax programming.

Maintains the degree audit system and resolves related issues brought forward by other staff.

Enter and maintain faculty assignments. Prepare and distribute updated reports to divisions on faculty and staff assigned sections.

Positively contribute to the college's program review and assessment discussions and efforts to assure adherence to accreditation standards.

Assist in analyzing and recommending improvements to CR's ongoing outcomes assessment, program review and integrated planning processes.

Research and Perform technical and minor clerical duties involving the use of independent judgment and an understanding of departmental functions and procedures. May answer telephone calls, provides information as appropriate, routes calls as necessary.

Make arrangements for and schedule a variety of meetings connected with curriculum, assessment and the production of the schedule of classes and catalog.

Record and transcribe minutes as assigned.

Performs related duties as assigned.

Knowledge and Skills

The position requires working knowledge of the course and schedule development process, including dates, academic requirements, and curriculum. Requires attention to detail in order to maintain accuracy in the course/section/assignment database. Requires well-developed writing and editing skills to review and produce professional communications. Requires knowledge of and skill in using modern office productivity software including word processing, spreadsheets, academic databases, and desktop publishing. Requires sufficient human relations skills to convey technical concepts to others, to assist in facilitating group processes, and giving information to the public.

Abilities

Ability to: Work with large, complex data files. Perform relational database queries, data analysis, interpretation, documentation, and presentation of research findings. Use computer applications including Microsoft Excel, Word, PowerPoint applications and relational databases. Work independently and collaboratively while under pressure; productively organize, prioritize, and manage multiple concurrent projects; and consistently meet schedules and timelines. Communicate effectively, both orally and in writing. Promote use and access of information for assessment and decision-making. A proven record in working successfully with diverse populations. A positive attitude and ability to plan and adapt to change. Ability to collaborate effectively with college departments and cross-functional teams. Strong interpersonal, oral and written communication skills. Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds in a community college.

Physical Abilities

Requires sufficient visual acuity to recognize words and numbers; speech and auditory abilities to carry on conversations in large audience, personal, and phone conversations.

Education and Experience

The position requires an Associate's degree in a business discipline and four years of experience working in an educational setting, including at least one year experience dealing with curriculum, courses, or faculty assignments. A Bachelor's degree may substitute for some experience.

Equal Employment Opportunity and Workplace Diversity

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.

Licenses and Certificates

May require a valid Driver's license.

Hours

12 Hours/Week, 11 Months/Year, 576 Hours/Year

Salary Grade: 120

Salary: $22.26 - $31.01/Hour

Contact(s): Human Resources

Contact Phone: 707-476-4140

Contact Email: hr@redwoods.edu

Posting Number: S00065P

Job Close Date: 06/16/2019

Open Until Filled: No

Conditions of Employment

Offers of employment are contingent upon the successful clearance of a criminal background check, pre-employment physical examination, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during the recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university will be required.

California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.

In an effort to compensate new classified employees for relevant previous employment experience, the Human Resources/Equal Employment Officer is authorized to determine an initial salary placement not higher than step 5 of the salary schedule per the current Collective Bargaining Agreement. The salary range indicated is reflective of a 14-step salary schedule.

Benefits

Medical, dental, and vision insurance is provided by the District for all full-time employees and their dependents.

Application Process

Required Materials

Apply online at https://employment.redwoods.edu/

You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.

1. Letter of introduction expressing interest in and qualifications for this position

2. Professional resume

3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)

Incomplete application packets will not be forwarded for consideration by the screening committee.

Application Procedures

All documents included in your application file become the property of the District and will not be returned.

Your application for this job posting will not be considered for future openings. New documents must be submitted for each job posting.

To be included in the first review, the applicant must complete the online application process by 11:59 p.m. on the closing or first review date.

If, because of a disability, you need special services or facilities in order to apply or interview for this job posting, please call Human Resources.

For assistance or information, please contact:

College of the Redwoods

Human Resources

7351 Tompkins Hill Road

Eureka, CA 95501-9300

Phone 707-476-4140

Fax 707-476-4421

TTY 711

Email hr@redwoods.edu

Selection Process

All complete applications will be reviewed by a representative screening committee. Selected candidates will be invited to appear for a personal interview at College of the Redwoods. Expenses incurred in connection with the site interview will not be reimbursed.

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