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GENERAL SUMMARY: The Executive Operations Assistant position is an exceptional opportunity to gain in-depth experience with the Sequoia Park Zoo Foundation, a growing and successful non-profit organization. The person is responsible for Administrative, Volunteer and Event Support. This position works closely with the Executive Director and the Director of Marketing & Events to fulfill goals in a timely manner. This position is a support staff member for all functions in the Foundation Office.
TITLE: Executive Operations Assistant
ORGANIZATION: Sequoia Park Zoo Foundation
REPORTS TO: Executive Director
LOCATION: Eureka, CA
HOURS: 30 hours/week
ADMINISTRATIVE SUPPORT
Enter all incoming donations into donor software management system and provide ongoing monitoring of all
donations and donor support as directed by the Executive Director
Generate thank you letters and other donor related correspondence as needed per the Executive Director
Basic reconciliation and bookkeeping with assistance from Foundation Accounting Office
Assist with checking the PO Box for the Foundation and general mailings including managing bulk mailings
and NCOA returned mail address updates
Friendly, professional demeanor-comfortable working with the public and answering the phone on behalf of
the Foundation
Answer emails and voicemail in a timely manner
Maintain clean office space
Assist with recycling and trash duties in conjunction with SPZF staff
Filing as needed
Maintain and organize SPZF storage areas and visit storage for various tasks
Various other administrative duties as assigned to support the Executive Director as needed
EVENT & VOLUNTEER MANAGEMENT SUPPORT
Assist with volunteer recruitment and management for events including phone calls/emails and assistance
with supporting on-line sign ups as needed per the Director of Marketing & Events
Work additional fundraising/special events as needed, this may include weekends and after hours
Administrative assistance with all large events including Auction, Spreadsheets, Guest List Pull and Donation
Entry and thank yous as needed per the Director of Marketing & Events
QUALIFICATIONS:
Excellent writing and verbal communication skills
Administrative skills
Database experience required
Must be detail-oriented with excellent organizational and multi-tasking abilities
Experience using Word, Excel, Google calendars, Outlook and general database management
Ability to work on several projects simultaneously and deliver to deadlines
Able to work well independently and within a team environment
Friendly and outgoing manner with the public in any setting
Ability to work weekends and evenings for special events
Personal vehicle and valid drivers license required
PHYSICAL ACTIVITY REQUIREMENTS:
This position requires frequent computer use, occasional lifting of up to 50 pounds, and periods of high physical activity and endurance during events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMPENSATION: This is a 30 hours/per week position with potential for full time, compensation commensurate with experience-beginning salary $15.00-$17.00 an hour.
TO APPLY:
Please email cover letter and resume to (craigslist email included) or by mail to Sequoia Park Zoo Foundation, ATTN: Director, P.O. Box 123, Cutten, CA 95534
CLOSING DATE:
May 24, 2019
