Purchasing Specialist (Temecula , California)

Purchasing Specialist (Temecula , California)

Vacancy expired!

PURCHASING SPECIALISTS NEEDED ASAP

Objective

• To Place, schedule, and follow-up on orders to ensure accuracy and timely delivery.

• To Predict required packaging or resources according to customer requests and coordinate with vendors to obtain products.

• To analyze and determine healthy sales margins taking in consideration shifting costs and expenses.

Responsibilities

• Actively engages with production, project management, and other staff to provide a high level of responsiveness and communication of purchasing activity

• Manages suppliers and supply-base for improvement and to achieve performance requirements, best possible pricing, terms and conditions; assists suppliers with corrective action process involving other individuals as necessary

• Efficiently and accurately completes take-off activities including reviewing measurements, determining quantities and costs of materials associated with the project

• Utilizes a methodical process to ensure margins and requirements are sufficiently defined, consider and identified costs and expenses, to produce healthy transactions

• Ensures timing of material receipt coincides with the productions schedule, and takes into account schedule changes; anticipates production demand and supplier capability in order to ensure supply; verifies incoming materials meet IPS needs

• Under the leadership of the Operations Manager, negotiates purchase contracts and discounts with suppliers to improve company margin; explores source of materials existing with current or potential new vendor relationships; develops and executes on evaluation system for vendor selection

• Exhibits high degree of knowledge about commodities, suppliers and market conditions to support achievement of performance targets and source selection; conducts research to understand supply markets

• Accurately submits purchase orders accordingly to the approved vendor quotes

• Ensure compliance with all policies and procedures through regular management and staff meetings

• To keep all equipment and tools under his/her responsibility in excellent conditions

• To keep account information confidential and protect it from unauthorized use

• To follow up on the customer's issue until it is solved

• To perform any other tasks, duties, or services requested by his/her immediate superior

Scope (Summary)

• Place, schedule, and follow-up on orders by providing a quality service, as to guarantee total satisfaction and accomplish client's expectations, while seeking the most efficient ways to accomplish this.

• Review transactions and propose margin changes

Dimensions

Assets or Financial accountability

This position is directly responsible:

• To provide quality service at all times

• To keep and update database records

• To report odd cases and/or system failures

• To meet or exceed goals regarding performance and quality metrics

• To take care of assigned equipment

•

This position is collectively responsible:

• To maintain information under safety standards

• To keep a safe and pleasant working environment

This position is remotely responsible:

• None

This position is responsible as contributor:

• None

Internal Interactions

• Company personnel: To maintain good relationships with all company staff

• Sales Manager: To report daily activities and follow instructions

External Interactions

• Customers: To provide accurate information and help the customer with his/her inquiries

Academic and Training Requirements

Formal Education

High School graduate or College associate

Work Experience

Previous experience in accounting (Must)

Languages

English: Native

Spanish: Good (Desirable)

ETHICS COMPLIANCE

IPS is firmly committed to conducting business in compliance with the letter and spirit of the law and other accepted standards of business conduct as reflected in the company's policies. Employees are encouraged to observe the highest standards of professionalism at all times, and are expected to adhere to the IPS Employee Manual.

Areas of Skill and Knowledge

Area Pre-Hire Requirement Requirements

Technical skills  Knowledge in how to interact with a Microsoft Windows Operative Systems

 Sales basic knowledge

 Medium internet tools  N/A

Soft skills  Proactive

 Organized

 Good typing skills

 Very Good written and oral communication skills in English and Spanish

 Adaptability to change

 Ability to function in a team environment.

 Prior Customer Service experience

 Organized  Excellent listening skills.

 Very Good oral communication skills.

 Teamwork oriented.

 Excellent Customer service skills.

 Capability to assimilate a dynamic environment.

 Capable of working and reach results under pressure.

 Stress management.

 Maintenance of confidentiality of information.

Product Specific knowledge  National and international shipping experience

 Inventory management experience  TBD

Process specific knowledge  None  TBD

Tools specific knowledge  XP or Windows 7, 8, 10

 Internet tools

 Basic usage of MS Office (Excel, Word, power Point)

 Internet browsing and ability to navigate the WWW  Account specific software and databases

 Working knowledge of personal computers in Windows environment

 Knowledge in how to interact with a Microsoft Windows Operative System.

 Knowledge in how to use browsers such as Internet Explorer and Google Chrome