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We are looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.
Position Description: The Assistant Community Association Manager is responsible for assisting Community Association Managers in the day-to-day implementation of the procedures and programs that will assure a well-managed, well maintained community, placing maximum emphasis on positive response to the concerns and needs of the Association members. The Assistant Community Association Manager performs a variety of tasks. In this capacity, a wide degree of creativity and latitude is expected. This position typically reports to a Community Asset Manager.
Responsibilities
- Assist with financial management, managing delinquencies and late notices, preparing, and managing operating budgets and other reporting.
- Complete routine inspections in various local communities and creating communication letters to homeowners.
- Assist in enforcing the terms and conditions of all site governing documents.
- Organize and maintain records both in physical files and electronic resources.
- Handle record keeping and reporting on a daily, weekly, and monthly basis.
- Assist in secure estimates, schedule, track, record and implement all maintenance and repairs.
- Process Architectural applications for various communities
- Admin duties such as answering the phone, preparing board meeting packets, mail outs, escrows and working with vendors, A/P, etc.
- Additional duties as assigned.
Qualifications
- Bachelor’s degree preferred
- Homeowners Association (HOA) knowledge and CMCA is a plus
- Experience in an environment requiring high levels of customer service
- Excellent verbal and written communication skills
- Proven leadership and problem-solving skills
- Time management and time critical prioritization skills
- Excellent computer abilities to navigate our systems, as well as the Microsoft Office
- Experience with financial reports and budges preferred but not required
- A minimum of 3 years of experience in a professional setting
- Must have reliable transportation; valid California driver's license and auto insurance; and good driving record
