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DescriptionEssential Functions:The essential functions of the Administrative Assistant include, but are not limited to, the following duties: Provide administrative support to executive staff, work to understand changes in policies, procedures and regulations
File documents, maintain records and employee training files and conduct independent audits on files
Work independently on projects requiring research and preparation of charts and spreadsheets
Maintain and update databases with accurate information
May work with off-site vendors for occupational physicals and scheduling appointments
Track and follow up on tasks to ensure compliance
Update forms and materials, ensure certification and recurring training has been completed
Reviews corporate and program Training and Certification Procedures for completeness and accuracy.
Posts to the Monthly Training requirements to be satisfied in the coming month along with all expiration identified in the next 30 day period.
Track and initiate Ground Support Equipment licenses and track all renewal/expiration dates by employee.
Tracks and coordinates recurring certification requirements.
Maintains and updates training records of all site personnel using site tracking database and physical training folders.
Other related duties as required or assigned.
Qualifications:High School diploma or equivalent, plus 6 years of proven experience in clerical and administrative duties. Proficient in Microsoft Office and knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills.Must have, or have the ability to obtain and maintain a valid state driver's license when required by job assignment.Competencies:Technical capacity.
Personal effectiveness/credibility.
Collaboration skills.
Communication proficiency.
Supervisory Responsibility:
This position has no supervisory responsibilities.Work Environment:This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical Demands:This is largely a sedentary role in an office environment; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal.Position Type and Expected Hours of Work:This is a full-time position. Days and hours of work are Monday through Friday; hours to be set by the Site Manger. Travel: 10%QualificationsEducationRequiredHigh School or better
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
