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Administers, plans, and directs activities of Graduate Medical Education, Medical Staff and CME/Medical Library services. Ensures services to facility are delivered in safe, timely and effective manner. Responsible for coordinating the Graduate Medical Education program for physicians. Sets up and maintains complete and accurate Resident applications and files; assists Residency Medical Directors and organizes Residency conferences. Provide administrative support to assigned Departments and Committees of the Medical Staff. Maintains performance improvement activities and participates in CQI activities of all departments.Medical Staff|Establishes, contributes and maintains the continuity in the planning, development and implementation of standards applicable to Medical Staff members relating to credentialing, quality and administrative function.
Encourages physicians and their patients use HPMC's facilities and services profitably and more often than annual and long term expectations.
Participates in hospital and medical staff marketing activities.
Leads medical staff preparation, organization, and follow-up involved in maintaining hospital accreditation and licensure with regulatory agencies.
Graduate Medical EducationLeads assigned business units whereby the employee's engagement scores exceed annual and long term expectations.
Operates the facility and its assigned business units whereby physician’s satisfaction scores exceed and long term expectations.
Ensures Continuing and Graduate Medical Education as well as Medical Resident and Student Program are appropriately and timely implemented based on discussion/evaluation of facility and educational institutions' goals/objectives.
Collaborates with the Business Development and Physician Relations departments to develop/implement Medical Research programs, including coordination of grant and proposal development.
Enhances professional growth and development through participation in educational staff meetings and in-services/workshops.
Attends Medical Staff Committee meetings as needed.
CME/Medical LibraryMaintains and cultivates Medical Library to assist physicians, health professionals and medical researchers in finding health and scientific information to improve, update, assess or evaluate health care.
Maintains access to Medline available for use in library.
Ensures staffing of qualified library staff on hand to answer reference questions, and provide training in using electronic resources.
GeneralDevelops, implements and evaluates policies and procedures for appropriate department(s).
Establishes necessary staffing requirements of department(s). Directs hires, performance management and development of staff within department(s).
Consistently develops a detailed plan of action prior to implementation of a new procedure.
Regularly examines alternative methods of providing required services in order to reduce departmental operating costs.
Promotes good staffing practices by maximizing the utilization of human resources; forecasts and anticipates the personnel needs of the department with regard to fluctuations in the projected workload; holds staffing at a functional minimum.
Consistently demonstrates the ability to establish appropriate departmental priorities.
Effectively maintains all required records for the department; demonstrating good organizational skills.
Formulates department budgets and assists with formulation of hospital capital budgets. Initiates corrective action when variations arise.
Coordinator, GME/CME
Provides administrative support to assigned Departments and Committees of the Medical Staff.
Monitors all aspects of Graduate Medical Education in ACGME.
Identifies potential educational programs for the residents.
Consults with Department Chairmen, Medical Directors, and hospital staff to identify educational programs.
Meets with outside vendors to encourage educational grants.
Distributes meeting notices, flyers, advertising and assists with numerous mailings.
Records discussion, recommendation and conclusion of assigned department and committee meetings.
Updates Medical Staff database to include all new Residents.
Sets up and maintain complete and accurate Resident applications and files.
Prepares credentialing letters to verify residency and medical degree received.
Runs a national practitioner database and DEA search on new residents.
Sends copy of delineation of privileges to applicable departments and stations throughout the facility.
Compiles/Distributes monthly Resident Rotation list to applicable departments and stations throughout the facility.
Assists Residency Program Medical Director with weekly Resident training conferences (including weekly accumulation, formatting, and distribution of statistics for discussion in conferences).
Maintains and updates the required GME Remote Program database for Medicare reimbursement tracking.
Ensures privacy and confidentiality regulation adherence.
Job accountabilities for Research Project Development
Maintains files for research protocol studies at HPMC
Monitors status of assurances and IRB registration with the Office of Human Research Protection
Submits protocol proposals to Western IRB for oversight approval or waiver. In the instance of Western IRB waiver, maintain communication with the appropriate IRB.
Value Based Purchasing
Works with assigned departments to ensure staff is informed of VBP goals/targets.
Includes updates regarding VBP (Core Measures, HCAHPs, Readmissions, etc.) as appropriate in staff meetings.
Develops and implements action plans designed to improve VBP status of the department(s) and/or hospital.
Ensures staff is accountable for achieving Core Measures, HCAHPS and other VBP goals.Minimum Education:Bachelor's Degree in healthcare related field required.
Preferred Education:Master's degree preferred.
Minimum Work Experience and Qualifications:Five years recent experience in similar position in acute healthcare setting
Preferred Work Experience and Qualifications:N/A
Required Licensure, Certification, Registration or Designation:Current Los Angeles County Fire Card required (within 30 days of employment).
CPMSM required
Valid CA driver's license
Disclaimer, Compliance and Service Language:DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.COMPLIANCE & INTEGRITY: Consistently supports compliance and the Hollywood Presbyterian Medical Center's Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and Hollywood Presbyterian Medical Center's policies and procedures.Models and reinforces ethical behavior in self and others in accordance to the Code of Conduct; adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty; shows consistency in words and actions; follows through on commitments. All Directors, Managers and Supervisors are accountable for communication, implementation, enforcement, monitoring and oversight of compliance policies and practices in their departments.SERVICE & QUALITY: In addition to defined technical requirements, accountable for consistently demonstrating service behaviors and principles defined by the Hollywood Presbyterian Medical Center, as well as specific departmental/organizational initiatives. Also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to each other, to our patients, and to purchasers, contracted providers and vendors.WORKPLACE SAFETY: In addition to defined working conditions and physical requirements, employees are accountable for working safely; following established policies & procedures; utilizing all designated protective personal equipment (PPE) and/or safety equipment assigned for task; and reporting all injuries and hazards to their supervisor immediately. Supervisors and Managers are accountable for ensuring the safety performance of employees; applying consistent practices in compliance with federal, state and local regulations; providing guidance to maintain a safe and healthy work environment.Hollywood Presbyterian Medical Center is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the Los Angeles Fair Chance Ordinances.Requisition ID: 2020-2793 Shift: Day External Company Name: CHA Hollywood Presbyterian Medical Center External Company URL: www.hollywoodpresbyterian.com Street: 1300 N Vermont Ave
