Finance & Operations Associate

Finance & Operations Associate

25 Nov 2021
California, Los angeles, 90001 Los angeles USA

Finance & Operations Associate

Job Description

The Finance & Operations Associate supports the Director of Legal and Operations with day-to-day activities across human resources, operations, payroll, and customer invoicing. Your day-to-day tasks involve onboarding and offboarding employees, payroll administration, generating customer invoices and managing accounts receivables, performing reconciliations and business analyses, and assisting with new customer configurations. This role is well suited for someone who is comfortable being part of a fast-paced deadline-driven environment and is process oriented, preferably has 1-2 years of Financial Planning & Analysis (FP&A) experience, and enjoys taking ownership of their work to ensure perfect outcomes every time.

Key Responsibilities

● Handle general administrative needs including filing company paperwork, managing the key company dates calendar, tracking company property and employee hire dates, and preparing ad hoc reports.

● Administer and assist in our contract management process, including tending to contract renewals, sending documents for signatures, managing our template and form library, tracking work order requests, filing documents, and retrieving and reviewing documents to answer internal business questions.

● Provide support in client billing by helping to gather engineer timesheets, updating internal trackers, creating invoices, processing vendor W9s, submitting invoices to client portals, tracking complex payment schedules, following up on outstanding bills, charging late fee penalties and troubleshooting complex billing enquiries.

● Track all employee changes impacting payroll to ensure proper processing (hires, terminations, bonuses, expenses, changes, PTO/sick leave) across the international teams.

● Onboard new employees, complete I-9 verifications, prepare wage change letters, and resolve questions employees may have regarding timesheets, benefits, work policies, company property etc.

● Manage terminations and assignment end dates, employment contract renewal reminders, and facilitate the return of company property.

● Maintain and update employee files, and identify and escalate any HR issues, concerns, or trends to the Director.

● Occasionally lead special projects relating to optimizing our client strategies, functional research and process-building, vendor comparisons and selections, auditing and performing client billing reconciliations, and any such problem-solving task as may be allocated to you from time to time.

● Implement operational processes to help the company run smoothly and, in partnership with the rest of the team, develop cross-organizational efficiency improvements.

Qualifications

● Bachelor’s degree, preferably with a major in a quantitative field such as mathematics, economics, or finance/accounting.

● Excellent verbal, written, numeracy and critical-thinking skills.

● Ability to think, plan, and execute multiple projects concurrently and work collaboratively and successfully in a complex remote environment.

● Highly organized and analytical, with an extremely keen attention to detail.

● Ability to complete a high volume of tasks and projects independently, while knowing when to escalate issues or seek additional support from the rest of the team.

● Responsible and has professional discretion to appropriately handle confidential and sensitive company and employee information.

● Passionate and hungry about capitalizing on the learning and growth opportunities within the organization.

● Knowledge or interest in business process analysis, data analysis, performance and financial metrics, and management strategy.

Preferred but Not Required:

● 2+years in a Financial Planning & Analysis (FP&A) function (business operations, legal operations, finance operations or HR operations)

● Some experience in QuickBooks preferred, but not required

Additional Information

This role can be done remotely as long as you're willing to work during Pacific Time zone standard business hours. Minimum 40 hours per week required.

We offer a competitive salary, opportunities for advancement, an attractive bonus/promotion structure and equity, depending on your experience and performance.

MyTime is an incredible place to work and grow your expertise! We offer a transparent and exciting startup culture that is singularly focused on empowering people to make an impact in their jobs. We’re growing fast and solving a big problem, providing our employees the opportunity to make the tremendous impact that leads to true professional fulfilment.

If you're interested, we'd love to talk!

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