Personal/Executive Assistant to UHNW Partners and Family in Palisades

Personal/Executive Assistant to UHNW Partners and Family in Palisades

15 Jul 2024
California, Los angeles, 90001 Los angeles USA

Personal/Executive Assistant to UHNW Partners and Family in Palisades

Vacancy expired!

Location: Pacific Palisades

Salary: DOE plus

Schedule: Monday through Friday, General hours about 9am – 5pm or as long as the work is done well, you can set your own hours.

Seeking a super talented, dynamic and sophisticated Career PA, who can also assist with the EA needs. The position supports a husband and wife who are both knee deep in various businesses. The position will also from time to time assist one of their partners, but this is fairly infrequent. They are a multi-family real estate syndication company led by three partners out of Los Angeles who also run additional companies. They seek a truly inspired Executive and Personal Assistant to assist with a variety of home based and office based needs This is from their home in the Palisades or from your own home from time to time. The ideal person REALLY is a true problem solver, is able to see down the line the needs of their life and think about day to day needs as well. Will work closely with their House Manager/Nanny as well as the 2 partners.

Job Requirements:

Must have strong multi-tasking skills and ability to anticipate needs will help you thrive

Must have experience working as EA/PA for UHNW family for 5+ years

Looking for a professional and sophisticated communicator, with excellent writing skills

You are adaptable and organized when faced with competing priorities

Impeccable attention to detail and a high standard of work

Comfortable being available after hours

Job Responsibilities:

Executive:

Travel Arrangement both domestically and internationally (scheduling flights, transportation, and hotel stays)

Complex calendar management and travel planning

Calendar management, scheduling meetings, arranging conference calls etc.

Phone Management (leading conference calls, and prioritizing calls)

Conducting Research

Strong project management skills, used to proactively build processes and programs to benefit executive

Liaising with internal staff at all levels

Ability to adapt to shifting working hours

Highly professional with excellent judgment

Ability to multitask and work under pressure and in a fast paced environment

can-do positive attitude and willing to go the “extra mile”

critical attention to detail and highly organized, while still thinking “big picture”

Capable of managing several projects simultaneously with minimal supervision

serve as gatekeeper for principal’s

prepare and submitting expense reports for CC charges

Personal:

Creating nanny schedule monthly

Experience managing large estates and domestic workers

Communication Liaison for overseeing household staff (nannies, chef, housekeepers, Gardner, pool tech etc.)

Planning birthday parties, purchasing gifts for all events, parties, and birthdays

Event Planning for household dinner gatherings and events

Scheduling dentist, all grooming (haircut, dental, etc.) for all members of the family

Oversee dry cleaning and ensure this gets done monthly

Manage all workers coming and going that will be working on Palisades Home

Coordinate Toy and Home Organizer to come every 6 months

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