Executive Assistant/Paralegal

Executive Assistant/Paralegal

28 Jan 2024
California, Los angeles, 90067 Los angeles USA

Executive Assistant/Paralegal

Vacancy expired!

Lucas Group has partnered with our client in on their search for an Executive Assistant/Paralegal.

Scope of Responsibilities:

Administrative

  • Execute a broad variety of administrative responsibilities for the Managing Partner including document review, document preparation, legal research, case summaries, case file reviews, attorney timekeeping, managing an extremely active business calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas.
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and business partners.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Greet visitors with professionalism and poise.
  • Prepare monthly expense reports.
  • Perform office duties such as ordering supplies, preparing invoices for approval, and completing miscellaneous forms
  • Communications
  • Provide a bridge for smooth communication between the Managing Partner and both internal staff and external contacts demonstrating professionalism to maintain credibility, trust, and support at all times. Maintain composure and have patience when challenges are presented.
  • Develop strong working relations with the Managing Partner’s team to ensure alignment of objectives and actions in support of the managing partner and the objectives of the firm.
  • Proactively work with and effectively manage the Managing Partner’s calendar, commitments, and responsibilities, following up appropriately and proactively.
  • Leadership
  • Demonstrate ongoing discretion, diplomacy, and sensitivity regarding confidential information.
  • Take high-level assignments and fill in the blanks, with limited direction.
  • Maintain punctuality at all events, including daily office hours, to demonstrate leadership and commitment. Consistent and regular attendance is required to carry out the essential functions of supporting the Managing Partner.

Skills Needed:

  • Must possess excellent communication skills, verbal as well as written. Requires the ability to read and comprehend simple instructions. Ability to write meaningful and complete correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization, and external partners.
  • Demonstrated proficiency in internet searches, Microsoft Office Suite, and Outlook calendar management. Excellent typing skills. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Proven ability to handle highly personal and sensitive confidential information. Excellent interpersonal skills, demonstrating poise and professionalism at all times.

Educational & Work Requirements:

  • Degree: BA
  • Work Experience:Minimum 5 years prior Executive Assistant experience required; Minimum Bachelor’s Degree; or equivalent combination of education and experience. Must have a current Paralegal Certificate.

Title: Executive Assistant/Paralegal

Location: Century City

Client Industry: Legal

Lucas Group ID:

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