PERSONAL ASSISTANT

PERSONAL ASSISTANT

28 Jul 2024
California, Los angeles 00000 Los angeles USA

PERSONAL ASSISTANT

Vacancy expired!

QR Code Link to This Post

Executive Personal Assistant wanted, (please read before you apply)

(In the subject box, clearly write Producer Assistant, )

Production company executive is looking for a personal assistant to handle all aspect of production,

Producer’s Executive Assistant Duties:

Executive assistant duties include the same duties as an administrative assistant: making and accepting phone calls; sending memos, emails, and letters on behalf of the executive; receiving visitors and handling scheduling. But they also act as a gatekeeper; making decisions about who gets access to the executive and what information the executive receives.

They often conduct research and prepare reports that influence company policy. These responsibilities mean that executive assistants must thoroughly understand their employer’s work. As a result, these workers can also act as a liaison between the executive and the rest of the clerical staff.

Written and Verbal Communication Skills
One way to think about the executive assistant role is, in fact, as a specialist in communication. A significant part of the job includes communication and coordinating with people throughout the company, and sometimes with clients as well, depending on the type of business. The ability to be professional, clear, articulate, and accurate, both verbally and in writing,

Interpersonal Skills
 - are also a necessity for interacting with clients, training other administrative staff, and working with CEOs and top-level managers. Since executive assistants often handle sensitive company information, it is important to not only be able to maintain proper confidentiality but also to always behave in a way that suggests personal discretion and integrity. In short, it is necessary to inspire trust.

Time Management
An executive assistant needs not only to handle his or her own time well but also that of the boss. That means coordinating the needs and demands of multiple people to create a workable schedule and then often changing that schedule on short notice as situations change.

The job might well also include tactfully making sure the executive stays on schedule, without getting distracted.

Research Skills


Research is itself a skill, requiring a familiarity with multiple search engines as well as the information resources that are relevant in the particular fields of interest to the company. Without these abilities, an executive assistant would not be able to prepare the reports the executive needs.

To be able to do your job well as a Producer’s Executive Assistant,

Working in the production office

Carrying out key tasks for the Producer

Working on films through all stages of the production process

To do this role, you will need to:

Be well organized

Be highly flexible

Have good planning and organizational skills

Have good communication skills

Be good at time management

Be confident and enthusiasticÂ

Have excellent clerical skills

Have a good work ethic

Have a strong sense of loyalty and responsibility

Be highly computer literate

Have a keen interest in the business of filmmaking

Have some understanding of the film production process

Have some experience of script readingÂ

Be aware of relevant health and safety laws and procedures

Have a full, clean EU driving license

Technical Skills

Coordinating Video and Audio Conference Calls

Creating and Maintaining Databases

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Administrative Skills

Accounting/Bookkeeping

Administrative Support

Appointments

Calendar Management

Client Relations

Designing and Maintaining Filing System

Organizing Meetings

Maintain Calendars

Record Keeping

Travel Arrangements

Typing

Event Planning

Preparing Reports

Processing Expense Reports

Proofreading

Scheduling

Taking Meeting Minutes

Communication Skills

Correspondence

Customer Service

Managing Relationships with Clients

Processing Telephone Calls and Requests

Written/Verbal Communications

Personal Characteristics

Accuracy

Active Listening

Ability to Follow Directions

Ability to Work Independently

Assertiveness

Analytical

Collaboration

Energetic

Diplomatic

Decision Making

Dependability

Detail Oriented

Flexibility

Follow Through

Initiative

Good Judgment

Motivated

Multitasking

Maintaining Confidential Information

Meeting Deadlines

Prioritizing

Proactive

Problem Solving

Project Management

Reliability

Self Confidence

Self Directed

Teamwork

Time Management

Working Quickly

Working Well Under Pressure

What does a Producer's Assistant do?

Producer's Assistants provide administrative support to theÂProducer. They are involved in all stages from pre-production through to post production. The Producer assigns them responsibilities almost on a daily basis, throughout the production of the film.

Duties may range from writing coverage on scripts, drafting letters and making phone calls. They may have to run an office, interview personnel, co-ordinate the fundraising process and assist with duties on and off set. They liaise between the Producer and the post- production team, and help prepare publicity materials.

Producer's Assistants may also be asked to assist with securing clearances for copyright materials, arranging business meetings and social events. They may also have to handle floats and petty cash. They may even be asked to contribute to strategic thinking in relation to projects in development.

A good Producer's Assistant can have considerable influence on a production. In some cases, where a Producer's Assistant has carried significant tasks in the Producer’s absence, they may be given an Associate Producer credit

Most important is keeping everything private; you cannot share any information regarding the day-to-day activity of the company or the producer with anyone else. This is a very sensitive and delicate position. Imagine there are only two people that know what is going on, you and the producer. When you are even speaking in public spaces, you must make sure the surrounding is kosher and information being exchanged is kept private.

If anyone asks you, “what you are working on?” Your answer is very simple and short. “I am not at the liberty to share that information”, you must earn the trust of the producer.

PLEASE ATTACH YOUR SOCIAL LINK, CONTACT NUMBER AND EMAIL IN THE BOTTOM OF YOUR EMAIL, NOT JUST ON YOUR RESUME, WE WOULD LIKE TO BE ABLE TO CONTACT SELECTED PERSONNEL QUICKLY. (IF YOUR INFORMATION IS NOT WRITTEN ON THE BOTTOM OF YOUR EMAIL YOU WILL NOT BE CONSIDERED.

Related jobs

Job Details

Jocancy Online Job Portal by jobSearchi.