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We are seeking for a Restaurant, an Office Manager who can leverage their current skill set and be willing to work in a demanding, fast-paced environment where multi-tasking and ability to prioritize are requiredfast environnement.
The Office Manager will be responsible for assisting the Owner on general accounting, the overall finacial statement close process and oversee all of the billing process all the payroll / HR and administrative tasks.
Role & Responsabilities :
General Finance
Responsible for helping to ensure the accuracy and timeliness of the financial statements every month, including account analyses and reconciliations of various balance sheet accounts
Manage day-to-day tasks to effectively run the Accounts Payable Department (quickbook, Micros)
Oversee full cycle of billing
Manage efficient and consistently applied dispute resolution and cash collection processes, including effective root cause analysis and resolution
Troubleshoot and resolve escalated issues including data entry and/or processing errors, issues not resolved from lower level staff, issues not addressed in a timely manner, and inquiries and requests from internal and external clients
Proactively research and identify solutions to prevent future issues. Identify opportunities for other process improvements and enhancements to improve overall efficiency of department & Company. Must be able to collaborate effectively with cross-functional teams to achieve objectives
Develop and maintain departmental policies and procedures to support compliance with audits and internal controls
Analysis
Perform regular month-end closing activities such as journal entries, accruals, monthly allocations, reporting/analysis and other close activities as requirement
Financial Statements: Internal and external reporting, Cash flow, balance sheet and income statement
Expense Reports, Forecasting, Budgeting, Monthly P& L reviews and Other Reporting
Create or update reports or analysis to reflect current practice
Prepare weekly reports including cash forecast and other
Manage and Control all quarterly and annual reporting
Ensure the standards of excellence are maintained throughout the facility
Be proactive in the stewardship of company assets through minimizing areas of risk and loss at the site, including worker and guest safety.
Be a role model of the company's operating philosophy, including building a learning community to uphold operational standards, provide feedback, and create conditions for everyone's development.
Demonstrate excellent interpersonal skills and positive, energetic behaviors
General Administration
Licensing and Permits for local, state and federal compliance and reporting
All Hiring process for new employees, All HR process and local,state, and federal compliance with labor
Payroll and Timekeeping Semi monthly, compliance processes to maximize revenue
Manage and Control all l quarterly and annual reportingEnsure the standards of excellence are maintained throughout the facility
Vendor Reporting and 1099 Filing
Record Keeping/Collection
General filing and data management
Insurance Procurement, maintenance and reporting, General Liability, Work Comp, Employment Practices and other
Tax Income, Property, Sales/Use, Payroll and other taxes, Fixed Assets Property and Equipment
In addition to the Summary of Performance Expectations and Accountabilities, Other Essential Requirements, Abilities of this position include:
Be at least 21 years of age
Possess the ability to learn quickly and exercise sound judgement
Be able to communicate effectively verbally and in writing
Demonstrate professional conduct and appearance
Keyboarding, use of phone, manual dexterity and fine motor skills for writing, and operating office equipment.
Bachelor's degree in Accounting, Finance, Business, Operations
3-6 years' prior hospitality experience in a supervisory role preferred
Restaurant experience a plus
Strong analytical, accounting research and problem solving skills required
Highly detail oriented and organized
Ability to manage the Accounts Receivable Clerk to meet billing objectives and deadlines
Demonstrated ability to work on multiple projects simultaneously
Interface with all levels of management
Strong working knowledge of Accounting software, Great Plains a plus
Expert Level use of Windows software programs (i.e., Excel, Word, Power Point, etc.)
Ovation/Heartland payroll skills a plus
