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Agriculture and Land Based Training Association (ALBA)
Job Description
Title: Accounting & Office Administrator
Status: Non-Exempt, At-Will
Annual salary: $25.50 - $33.65/hr
Reports to: Executive Director
Status: Hourly, Non-Exempt, At-will, 40 hours per week
Schedule: Monday-Friday 9 AM – 5:30 PM
The Accounting & Office Administrator maintains ALBA’s fiscal systems and for the provision of timely and accurate monthly financial statements to the Board of Directors. S/he also functions ad the corporation’s human resource officer.
Responsibilities
Provide to the Board of Directors monthly financial statements, completed in accordance with Generally Acceptable Accounting Principles;
Develop the corporation’s annual budget and provide appropriate documentation supporting projected expenditures and revenue; prepare and present to the Board of Directors a monthly cash flow analysis and an analysis of budgeted to actual monthly revenue and expenses;
Monitor grant and contract expenditures to ensure these are in accordance with approved budgets and other contractual requirements;
Develop or improve the organization’s administrative systems to ensure the proper filing of financial and administrative documents; maintain personnel files; manage insurance and fringe benefits programs and claims; complete other administrative duties as assigned;
Submit timely and accurate payment requests to grantors and produce buyers in order to avoid delayed payments and cash-flow shortages;
Process payroll, receivables, deposits; track farmer and vendor payments;
Maintain ownership, repair and, maintenance records on the corporation’s physical assets such as office furniture and machines, farm equipment, vehicles, etc.
Complete requisite financial reports to all public and private grantors;
Prepare for and provide all requested information and documents to the corporation’s independent auditor to ensure timely completion of the annual audit;
Maintain correspondence and positive relationships with grantors, vendors, farmers, and contractors;
Collects employee timesheets, track vacation time, help orient new staff and interns;
Qualifications:
Qualifications: Two or more years administrative or other relevant experience; Bachelor’s Degree in Accounting or comporable field preferred; Computer skills including MS Office Suite; Detail oriented; Strong communication skills, oral and written; Ability to multi-task and take initiative; Professionalism and discretion; Nonprofit experience, at least two years’ experience working in an accounting position; Knowledge of budget planning and development; ability to complete cash flow projections; non-profit fund accounting preferred; knowledge of QuickBooks; bilingual English-Spanish is desirable.
