Finance Director (Salinas)

Finance Director (Salinas)

02 Aug 2024
California, Monterey bay 00000 Monterey bay USA

Finance Director (Salinas)

Vacancy expired!

POSITION SUMMARY Our mission is to provide essential services and opportunities to transition out of homelessness in Monterey County, and we have never been closer to success. Every day, we work side by side with our clients and our collaborative partners to make what seems overwhelming and impossible HAPPEN, serving with client-centered plans, mapping a way out of homelessness and extreme poverty. The work is extremely difficult, requires extraordinary resources, and exacting accountability and risk management. The position of Finance Director was created to provide dedicated and constant monitoring of finances, compliance with complex government grants, audit requirements, financial projections for the future, and new policy composition for future needs. Future plans include the development of sales enterprises that employ high-barrier clients.

The Finance Director assumes responsibility for the overall success of the organization by effectively and proactively steering all financial processes for this $3 million organization. The Finance Director works closely with the Executive Director and Board of Directors, responsible for implementing and coordinating an administrative core and financial accountability that sustains this effort and builds staff resources to the betterment of organizational health. This is a unique opportunity that requires experience, dogged dedication, innovation and a true desire to SERVE an extremely high-barrier constituency in an equally high-barrier housing environment.

PRIMARY DUTIES & RESPONSIBILITIES include the following as well as other duties that may be assigned:

Financial management and reporting

Analyze and maintain timely and accurate financial statements (balance sheets, P/L statements, cash flow statements etc.) and reports for the Board of Directors, for federal, state and local government funders, foundations and philanthropic funders in accordance with generally accepted accounting principles (GAAP). Supervise and manage the bookkeeping/accounting staff and resources to this purpose.

o Develop, implement, and ensure compliance with internal and external financial and accounting policies and procedures. Ensure compliance with federal, state and local governmental requirements for funding that can differ from private funding requirements. Develop and implement financial and accounting procedures based on annual analysis of these requirements.

o Ensure the adoption and implementation of a system to proactively identify financial problems, inform our business decisions and formulate solutions that maximize net income to stimulate growth in homeless services.

Develop and implement, where no policy or procedure has existed before, financial and accounting policies and procedures that direct new "for-profit" social enterprises that provide income that support our non-profit programs. These policies and procedures are intended to maximize the value of the social enterprises.

o Develop mechanisms for directing venture capital funds into our social enterprises, maximizing these investments and lowering risk for our investors.

o From a financial standpoint, assess the risks, opportunities and capabilities for investment in our services from the private sector. Use Environmental, Social, and Governance (ESG) factors to measure the sustainability and ethical impact of our programs and determine our future financial performance (return and risk).

Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash. o Manage the cash flow and prepare cash flow forecasts in accordance with policy.

o Supervise the documentation and maintenance of complete and accurate supporting information for all financial transactions.

Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.

Prepare our corporate annual report to our funders and constituencies.

Liaise with the Treasurer, Finance Committee of the Board of Directors as appropriate.

o Assist the Executive Director and the Board Treasurer with financial reporting as required at monthly Board meetings and the Annual Meeting.

Program/Project management

Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer and/or Finance Committee.

o Develop and supervise budgets for all programs in coordination with the program directors (to include monthly meetings with program directors to evaluate budget and cash flow), and report to Executive Director and Board of Directors.

Negotiate and manage the employee insurance and benefits plans.

Supervise the preparation of information for annual audits and liaise with the Board's Audit Committee and the external auditors as necessary.

Information technology

Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements.

o Advise on appropriate technology that meets the organization's information requirements and financial resources.

o Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.

Supervision

Manage/supervise bookkeeper. o Oversee the bookkeeping and accounting functions including maintenance of the general ledger, accounts payable, accounts receivable and payroll.

Manage outsourced functions (bookkeeping, accounting, audit). o Coordinate and provide all requested information to external accountants to ensure timely filing of IRS 990, IRS 990T & CA 199.

QUALIFICATIONS:

Education and Experience:

Minimum requirement: Bachelor's degree from a four-year college or university in Business Management/ Administration

Minimum 2 years' experience in program/project management and finance

Minimum 2 years' experience in information technology associated with business management

Minimum of one year experience in for-profit finance management including sales and service environments

Minimum 2 years supervisory experience

Experience in strategic expense management and income generation

Proficiency in developing and managing budgets

Other: great integrity; fearless and personable; cultural awareness and sensitivity essential; clear, unbiased, innovative, critical thinking; clear sense of life balance; clear background check; clear driver's license and reliable transportation

Required credentials: Masters of Business Administration (MBA) not required but desirable

Knowledge & Skills:

Knowledge of generally accepted accounting principles (GAAP)

Knowledge of federal and California State legislation affecting non-profit organizations

Knowledge of the non-profit sector

Knowledge of the business sector and how it intersects with the non-profit sector

Mathematical Skills:

Understands generally accepted accounting procedures as they effect fund development, Statements of Financial Position (balance sheets), Statements of Activities (profit and loss statements), cash flow statements and statistical inference

Ability to apply concepts such as fractions, percentages, calculation of financial ratios, and graphical representation of performance for analysis

Technical Skills:

Proficiency in QuickBooks Non-Profit Edition

Proficiency in Access, FoxPro or similar database management, Microsoft applications Excel, PowerPoint, and Word, and Google Applications. Ability to be a self-starter, manage multiple tasks, be creative, reliable, donor-centered and resourceful is important. Candidate must be skilled in communications and organizational planning, management, and administrative systems

Reasoning Ability:

Ability to define and solve practical problems and deal with a variety of concrete variables, often in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Skills and Abilities:

Ability to read, analyze, and interpret general business periodicals, professional journals, and government regulations. Ability to write reports, fundraising correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information both orally and in written format and respond to questions from staff, guests (clients), government entities, accountancy authorities, service partners and the general public. Excellent written and verbal communication in English required. Excellent written and verbal communication in Spanish is highly preferred, since more than half our constituency is Spanish speaking.

Personal Competencies:

Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization

Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.

Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.

Lead: Positively influence others to achieve results that are in the best interest of the organization.

Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization

Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

TRAVEL: This job requires routine travel (driving) within the Salinas Valley and Monterey Peninsula areas and occasional driving and other travel to attend training and conferences.

PLEASE RESPOND WITH RESUME/CV AND COVER LETTER WITH EMAIL AND PHONE, DESCRIBING YOUR DESIRE TO EXCEL IN THIS POSITION.

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