Gateway Center of Monterey County is currently hiring for a full time Administrative Assistant in our Intermediate Care Facility. Come work with the Best Non-Profit of Monterey County and be a part of our dedicated team of professionals!
Gateway Center offers support services for adults with developmental disabilities and the Administrative Assistant will work in our ICF II residential program which is home to 15 adults with developmental disabilities. The Admin Asst. works closely with the program Administrator along with the team of Direct Support Professionals.
General Administrative Support:
Maintain program inventory/shop or request needed items from appropriate Gateway staff
Track/maintain/submit TARS on an annual basis or for new consumers as needed
Submit and track ICF bills to Health plan on a monthly basis
Maintain all attendance records
Audit Client binders
Audit Day Program Data Collection
Update face sheets, and other requirements of consumer charts
Manage and maintain monthly data sheets
Assist RN and client care coordinator to follow up with labs or other medical appointments as needed.
Assist with kitchen and food inventory
Participate in new hire interviews with QIDP
Establish and maintain personnel files for new employees
Track and schedule annual physicals, tb tests and CPR/First Aid attendance for all staff
Update emergency staff lists
In coordination with QIDP/ Administrator, schedule/monitor time off requests.
Share on-call responsibilities with department team
Participate as a member of the interdisciplinary team and is responsible for:
Attend and participate in ID Team meetings.
Maintain a thorough understanding of the program needs and intent.
Observe staff providing active treatment (both announced and unannounced)
Record staff observations and report problems to the Administrator.
Serve as resident advocate
Maintain and balance petty cash for program expenses
In conjunction with Gateway accounting staff, maintain and balance consumer P and I accounts.
Shared Payroll responsibility with QIDP
Life/Safety and Facility Support:
Maintain and conduct all required fire and other emergency drills, maintain fire extinguishers, go bags and
flammable materials log, emergency supplies, etc.
Maintain all other life safety code documentation
Monitor the physical facility and coordinate all repairs with maintenance staff
Conduct all required life safety checks, including water temperature checks, physical plant checks, liaison with
alarm company for required checks and maintenance
All other duties as assigned by the Administrator
Valid Ca. drivers license and clean driving record
Fingerprint clearance through the Department of Justice.
High School Diploma required, AA degree preferred
Basic knowledge of developmental disabilities, quality program services, administrative and budgeting practices
and applicable Federal and State Regulations.
Must have the ability to establish and maintain effective working relationships with individuals supported, their
families, the QIDP/Administrator, RN, DSP, Consultants and governmental agencies. The ability to develop
positive community supports.
On-Call rotation requirement
Gateway offers a great benefit package which includes: Medical, Dental, Vision, 401k, Employee Bonus, PTO and Paid Sick time!
Please send resume to email listed.