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Position: RECEPTIONIST, MAIL & FILING CLERK
Responsibilities include:
Provide exceptional telephone assistance to all clients and contacts. This includes answering incoming phone calls; accurately recording/documenting messages and phone #’s; ensuring that all messages are forwarded to the appropriate attorney or assistant or other appropriate staff in a timely manner.
Responsible for the appearance and maintenance of office reception area, including office supplies; phone and fax equipment.
Open, process, and distribute incoming mail; Sort, process, stamp, and send outgoing mail in a timely and accurate manner.
Maintain and be responsible the operation of electronic reception date machine; and for postage meter/mailing machine.
Order and maintain office supplies.
File documents (daily) and maintain files.
Set up new files for new client cases in an accurate and timely manner.
Other responsibilities as assigned.
Provide support to office staff and contribute to a positive team environment.
INCENTIVES
Full Time Hours (40 hrs weekly; regular business hours
Paid Time Off (vacation time after a qualifying period of employment)
Paid Time Off (sick/personal time as mandated by the State of CA)
401K available after a qualifying period of employment
Medical Insurance Available
Advancement Opportunities to Legal Assistant
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to manage and coordinate multiple tasks at once.
Dedication to Integrity, Teamwork and Client assistance.
Must be able to consistently work well with office staff and clients.
The ability to maintain composure in a multi-tasking work environment.
Excellent communication skills.
Must be proficient with keyboard skills (typing accuracy)
Must be a legal resident of the U.S.
SUPERVISORY RESPONSIBILITIES
This job has no current supervisory responsibilities.
LANGUAGE SKILLS
Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read,write, and communicate verbally in English.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Position involves standing, sitting, and filing for 8 hours daily
Must be able to lift 10-15 lbs.
The ability to stand, stoop, lift, reach and type without assistance from others.
