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By joining the team that is designing and implementing KaiserPermanente Bernard J. Tyson School of Medicine, you will have the opportunityof a lifetime to create a medical school that will educate physicians for the21st century and beyond and be a catalyst for change in medical education. Thisposition will work as a part of an extremely dynamic team of professionals supportingall aspects of the School of Medicine and the creation of the infrastructure,process, and procedures for the Kaiser Permanente Bernard J. Tyson School ofMedicine. The School of Medicine team works from an interdependent model ofpractice and we are looking for someone who thrives in a highly challengingrole within a high functioning team-based environment.The Kaiser Permanente Bernard J. Tyson School of Medicine will offer more thana conventional medical education. It will provide students with the unique opportunityto be taught by the physicians of Kaiser Permanente and immersed in one the nation-shighest-performing health care organizations. Students will gain criticalknowledge and real-world experience and benefit from unprecedented access toKaiser Permanente's people, data and technology. This unparalleled approach,plus our deep commitment to resilience, well-being, and inclusion will create aculture where physicians are better prepared to face the health challenges ofthe future, while helping the nation-s diverse communities thrive. Learn moreabout the Kaiser Permanente Bernard J. Tyson School of Medicine at medschool.kp.org.Under the supervision of the Associate Dean of Equity, Inclusion & Diversity, the EI&D Coordinator will develop and implement programs and processes to deliver project management, operational and administrative services. The incumbent will support Equity, Inclusion & Diversity initiatives and projects led by the Associate Dean of Equity, Inclusion & Diversity (EI&D) and Director including but not limited to general project management, EI&D outreach and engagement, communications, events, training and learning management, and other projects as assigned.Essential Responsibilities:
Project management: Provides project management, analysis, administrative, and operational services. Coordinates projects within defined areas to meet the overall timelines, working with necessary subject matter experts to complete. Updates EI&D project dashboard.
EI&D Outreach and Engagement: Coordinates with the Office of Admissions and Office of Academic and Community Affairs on outreach and engagement plans. Maintains updated outreach and recruitment travel list. Maintains an inventory of active pathway programs. Evaluates and supports existing pathway programs. Assists in the development of new pathway programs.
Communications: Maintains EI&D Events & Training Calendar. Creates printed and electronic communications for EI&D Office. Works on website updates for EI&D pages. Designs presentations and reports. Archives EI&D marketing and communications deliverables. Updates Customer Relationship Management (CRM) system for EI&D Office, including data imports/uploads, creation of electronic communications and workflow generation. Creates dashboard reports using CRM data. Maintain listservs and Microsoft Teams access for EI&D Community Forum and EI&D Workgroups. Conduct and document environmental scans.
Event Coordination: Coordinates speaking engagements for EI&D office, including workshops, student office hours, meetings with feeder institution and other events. Prepares EI&D materials for events. Tracks budget for events. Sets up in person and virtual meetings (MS Teams, Web Ex, etc.) Creates registration, pre-event and post-event surveys.
Learning Management and Training: Oversees course and class setup in KP Learn. Oversees Learning Management System (LMS) administration for EI&D Office, including registration, training communications, and credit administration. Runs reports pre and post-event. Works with Office of Assessment and Evaluation on post-training surveys. Tracks of required trainings for various stakeholders, providing reports of individuals who must complete EI&D trainings. Archives training documentation.
Basic Qualifications:Experience
Minimum of one (1) year of program coordination, operations, project management or related experience
Education
Bachelor's degree or four (4) years of experience in a directly related field.
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
N/A
Additional Requirements:
N/A
Preferred Qualifications:
Demonstrated ability to manage projects and identify functional requirements.
Demonstrated strong problem solving, rational thinking, organizational, and interpersonal skills.
Demonstrated strong written and oral communication skills.
Demonstrated strong project and time management skills and capability to handle multiple priorities.
Experience with the development or support of pathway programs.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.COMPANY: KAISERTITLE: Equity, Inclusion & Diversity Coordinator - Kaiser Permanente Bernard J. Tyson School of MedicineLOCATION: Pasadena, CaliforniaREQNUMBER: 859772External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
