Vacancy expired!
We are a very small but busy Business Immigration law firm seeking administrative support for our office located in Midtown Sacramento. The general job duties are outlined below.
Administrative Duties (60%):
Provide support to 1 attorney and 2 paralegals in a business and family immigration law office.
Return incoming calls from prospective clients and provide referrals to other attorneys as instructed.
Photocopy, scan, assemble and mail complex case filings.
Scan and save client case filings to company server.
Drive FedEx and GSO packages to FedEx and GSO boxes, or FedEx office location as needed.
Assist in office administration tasks.
Assist with creating office instruction manual.
Responsible for filing documents in client files and scanning to office server.
Scan and distribute incoming mail as needed.
Assist with general office organization and ordering of office supplies.
Legal Casework (40%):
Assist in preparing new case proposals with retainer agreements as instructed.
Assist with opening new case files and maintaining client files.
Assist with closing and tracking client files for destruction. Contact prior clients to notify of file closing.
Send out approval letters and other correspondence to clients as instructed.
Attend bi-weekly case management meetings.
Notify clients of required appointments and provide case status reports as instructed.
Other light legal casework as instructed by Attorneys or Paralegal.
Requirements:
Must have experience working in an office environment. Seeking someone who is sharp, detailed and has the ability to adapt as needed. Ability to handle phones, summarize client needs and interact well with foreign-born professionals. Excellent spoken English, composition and proofreading skills, 50+ wpm, Outlook, Word, Excel, Windows XP. Foreign language a plus but not required. Desire and enthusiasm to work in a small but collegial law office environment. Willingness to take on both entry level and complex tasks with minimum supervision.
Experience working in an immigration law office (preferably business immigration) will give you an advantage.
Remote work not an option.
To apply, please submit a cover letter, resume and writing sample.
