Administrative Coordinator

Administrative Coordinator

06 Nov 2024
California, San diego, 92101 San diego USA

Administrative Coordinator

Vacancy expired!

DescriptionAnswer phonesOpen Mail by 3pm (PU mail as needed)DepositsMark off all checks received on worksheet with date, write on check the name of the tenant if the check has a name other than the tenantContact TT regarding any shortpaysDeposit into desktop scanner to ComericaMake copies for MRI inputFile original in locked cabinet (keep originals for entire year until taxes are complete)Track off-line billings (ledger cards, spreadsheet, etc)MMSC-W Music Central carpet $186, Neovision HVAC $126, Golden Cleaners - AR $500ESC Laundry Day water (varies), 98 Cent fire alarm quarterly (varies)AAE Loopnet quarterly $149Any additionalGet mail ready for pick-up (or FedEx drop) by 4pmAny misc. requests (Notary, order lunch, copies made, fed ex labels, packaging, etc.)Support Brenda and Louise with any requestsKeep server counter tidyHandle minor problems with postage meter, copier, computers and place service callsBefore leaving for the day, make sure the copier will not run out of paper for anyone working in the evening.Keep copier area clean, organized and stocked. Check fax machine daily for jams and keep both full of paperWeeklyUpdate and keep track of gross sales for all centersContact TT for delinquent sales reports or ask Chris for assistanceFile MRI reportsFile AP check copy w/back-up (get from Melinda)After 10th of the month do aged delinquency report in Excel then update as needed, put in Brett’s box. Give Chris a copy of the Excel or MRI aged delinquency. Let him know via verbal, written, or email which tenants have paid after the aged delinquency has been printed out.Order supplies and put away when receivedMonthlyRents – start working on after aged is complete (10th of the month)Write letters for periodic rent increases, give copy of letter to Brenda for review before mailing outCalculate CPI increase and give to Brenda for MRI inputMail CPI letters to tenants after rent upPercentage RentSend letters to tenants who are missing any gross sales reportsCalculate any percentage rent owed and send letter to tenantGive Brenda info to bill tenant on receivableYearlyBox up old MRI reports for storageCorodata:Label boxes

Manage tracking of contents

Coordinate year end pick-up (and random times throughout the year)

Order supplies from Corodata (boxes, labels, barcodes etc)

Coordinate purging with Louise and Brenda

Orders for Year-EndFolders for the new year

Labels for the new year

1099’s (ask Brenda)

See’s Candy

Casa de Fruta

Holiday cards

Small gift to be given out with Holiday cards

Harry and David for Elliot/Brett

Thanksgiving Gift cards for churches and staff

RequirementsAnswering Inbound Calls, Customer Service, Data EntryOfficeTeam, a Robert Half Company, matches professionals in the administrative field on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our personalized approach, innovative matching technology and global network with local market expertise help you find the legal opportunities that match your skills and priorities — fast. By working with us, you have access to challenging opportunities, competitive compensation and benefits, and training to enhance your skill sets.From philanthropy to environmental stewardship to employee programs, Robert Half is proud to have an active role in the communities in which we live and work. Our company has appeared on FORTUNE’s “Most Admired Companies” list every year since 1998.Download our mobile app to take your job search on the go!Contact your nearest OfficeTeam location at 888.490.4154 or visit www.roberthalf.com/jobs/officeteam to apply for this job now or find out more about other job opportunities.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.© 2020 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.Salary: $18.05 - $20.90 / HourlyLocation: San Diego, CADate Posted: November 4, 2020Employment Type: Temp to HireJob Reference: 00400-0011610460Staffing Area: Office u0026 Administrative

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Job Details

  • ID
    JC5565969
  • State
  • City
  • Full-time
  • Salary
    N/A
  • Hiring Company
    Robert Half International
  • Date
    2020-11-06
  • Deadline
    2021-01-05
  • Category

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