Vacancy expired!
Essential Functions:
Be the voice of the company as our Director of First Impressions! Answer and direct calls on multi line phone and greet and direct visitors professionally and promptly. Supply information regarding the organization to the general public, clients and customers.
Responsibilities:
Professionally answer multi-line phone, screen and direct calls
Deal with questions from the public and customers in a courteous, professional manner
Provide general administrative and clerical support to other office personnel as needed, including typing letters and filing
Receive and sort mail, overnight delivery services and other deliveries
Schedule appointments
Setup and organize meetings
Keep the main lobby looking its best at all times
Keep adjoining conference rooms organized and refrigerator stocked at all times
Keep kitchen clean and stocked
Order and inventory office supplies as needed
Maintain conference room schedules and postings
Maintain master phone lists and new user training
Special projects as directed
Qualifications & Competencies:
1-2 years related work experience
Strong and effective communications and interpersonal skills
Proficient in MS Office including Word, Excel, and Outlook.
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Knowledge of customer service principles and practices
Excellent verbal and written communication skills
Professional personal presentation
Detail oriented
Customer service focus
Prioritize and complete multiple tasks
Work under pressure
Sense of urgency
Initiative/self-starter
Reliable
Working Conditions:
100% of the time is spent in the office environment, utilizing computers (frequent use of MS Office tools (Word, Excel, PowerPoint, Access) telephones, and general office equipment.
J.R. Filanc Construction Company, Inc. is proud to be a drug free workplace. J.R. Filanc Construction Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status or any other characteristic protected by applicable federal, state or local law.
This job description is intendant to list the primary or essential functions of the job. It is not intended to be all inclusive. Other duties may be assigned by management.
