Executive Assistant

Executive Assistant

02 Dec 2024
California, Sanfrancisco, 94103 Sanfrancisco USA

Executive Assistant

Vacancy expired!

Net 2 Source Inc. is an award-winning total workforce solutions company recognized by Staffing Industry Analysts for our accelerated growth of 300% in the last 3 years with over 5500+ employees globally, with over 30+ locations in the US and global operations in 32 countries. We believe in providing staffing solutions to address the current talent gap Right Talent Right Time Right Place Right Price and acting as a Career Coach to our consultants.Job Title: Executive Assistant
Location: Downtown San Francisco, CA (Hybrid Work Model) 3 month assignment to start but high chance to extension Required: heavy calendaring experience, high proficiency in MS Outlook, computer savvy to quickly pick up new programs to use for the role, great professional writing skills
Bachelor's degree preferred
Will primarily be supporting the VP for Corporate Legal but will also be helping support 10 other executives along with other Legal EAs
Two interview levels: 30 minute Zoom interviews

Description:Based in San Francisco, this Executive Assistant will support the members of Client's Corporate Legal Team. The successful candidate will be an organized, self-starter with a minimum of 5+ years of related experience supporting employees for a fast-paced company. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness. The position requires an individual that is resourceful and can work autonomously, take initiative and demonstrate excellent follow through. Candidate must be a team player and exhibit strong interpersonal skills and the ability to manage complex assignments. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness. Candidate should have experience with corporate filings, subsidiary management, preparation of minutes and other board materials.
Essential Functions:

  • Assists with administrative tasks related to internal and external meetings and operations, national and international travel, and communications with employees around the world.
  • Effectively manages calendar, meetings, and events so that working days are efficiently organized.
  • Takes charge of logistical planning of events including lodging, entertainment, travel, and meeting coordination.
  • Coordinates communications, agenda planning, logistics, meeting facilitation, and follow-up for management meetings.
  • Serves as liaison to executive committees and other divisions and corporate administration groups. Works closely with Executive Assistants throughout the company.
  • Performs heavy calendaring, some word processing and excel spreadsheet functions which may include graphs and tables. Creates presentations, organizational charts, project management tools, and other documents as needed.
  • Provides detailed data, information and resources in preparation for meetings.
  • Must be able to maintain strict confidentiality of corporate information.
  • Assists in the budget planning and monitoring process over the course of the fiscal year.
  • Processes miscellaneous tasks on an as needed basis.
  • Assists with preparation and distribution of board materials.
  • Prepares annual reports for subsidiaries and other corporate entities.
  • Updates Corporate Legal website.
Required Experience, Education and Abilities:
  • A minimum of 5+ years of experience as an Executive Assistant.
  • Experience supporting employees in a fast-paced high-tech environment, preferably in Legal.
  • Bachelor's degree in business administration or related field required.
  • Must be articulate and possess excellent verbal and written communication skills. Excellent grammar and spelling a must.
  • Excellent computer skills; highly experienced in Windows including Outlook, PowerPoint, Word and Excel. Experience with SharePoint helpful.
  • Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in workflow.
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
  • Ability to work in a team environment with a diverse group of staff essential.

Why work with us - At Net2Source, we believe everyone has an opportunity to lead. We see the importance of your perspective and your ability to create value. We want you to fit inwith an inclusive culture, focus on work-life fit and well-being, and a supportive, connected environment; but we also want you to stand outwith opportunities to have a strategic impact, innovate, and take necessary steps to make your mark. We help clients with new skilling, talent strategy, leadership development, employee experience, transformational change management, and beyond.Equal Employment Opportunity Statement:
Net2Source is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis as protected by federal, state, or local law.Awards and Accolades:
  • America's Most Honored Businesses (Top 10%)
  • Awarded by USPAAC for Fastest Growing Business in the US
  • 12th Fastest-Growing Staffing Company in the USA by Staffing Industry Analysts in the US (2020, 2019, 2020)
  • Fastest 50 by NJ Biz (2020, 2019, 2020)
  • INC 5000 Fastest growing for 8 consecutive years in a row (only 1.26% of companies make it to this list).
  • Top 100 by Dallas Business Journal (2020 and 2019)
  • Proven Supplier of the Year by Workforce Logiq (2020 and 2019)
  • 2019 Spirit of Alliance Award by Agile1
  • 2018 Best of the Best Platinum Award by Agile1
  • 2018 TechServe Alliance Excellence Awards Winner
  • 2017 Best of the Best Gold Award by Agile1(Act1 Group)

Regards,
Recruiter Name
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Office: (201) 340-8700 x XXX | Cell: (201) xxx xxxx | Fax: (201) 221-8131| Email:

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