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Data Hardware Depot (DHD), a Santa Barbara-based telecom hardware reseller, is currently looking for a talented Sales and Administration Coordinator to join our dynamic team. If you are a resourceful, reliable, proactive individual who thrives in a fast growing company - committed to unparalleled customer service - we want to hear from you.
DHD's Sales and Administration Coordinator serves as Sales Account Managers' liaison to DHD's internal departments, suppliers and customers.
The objective of the Sales and Logistics Coordinator position is to facilitate the execution and complete the fulfillment, on-time delivery, accurate invoicing, and timely payment of procurement and sales activity.
Position Daily duties and responsibilities:
Monitor emails, respond to phone calls, and review status to ensure sales orders are completed fully, accurately, and in a timely manner
Track open Purchase Orders (POs)
Perform accurate and timely vendor request for PO consolidation
Input Sales Orders with all appropriate and complete information
Send "Pick Lists" completely, accurately and in a timely manner to DHD's Operations/Warehouse department
Daily review of Open Sales Orders for current and accurate status, identifying:
o Product (gear) needed to be purchased to complete an Sales Order
o Product that is "In-Transit" with expected arrival date (tracking information)
Arrange for freight shipments, including commercial invoice and duty requirements
Ensure each sales order is closed with timely invoicing
Follow-up on overdue invoices and resolve discrepancies impeding payment
Position Performance Standards
The role of Sales and Administration Coordinator requires the following skills:
possess high attention to detail, initiative, and follow-through
promote accurate and timely communication between sales managers and internal staff
ability to resolve discrepancies and proactively anticipate problems and delays
capable of learning and navigating DHD's business system
general business principles and practices is very desirable
Competitive pay, depending on experience; company benefits include Paid holidays, PTO, Health, Dental & Vision Insurance, HSA, and 401k plans
