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Founded in 1995 Art Craft Paint Inc, is a globally recognized aircraft paint and interior facility. Located in Santa Maria, California Art Craft specializes in highly customized paint and interior finishing. Here at Art Craft, we strive to provide each one of our customers with exceptional quality and unparalleled customer service. Currently, we are looking for a part-time administrative assistant to join our sales team. Under the direction of the Vice President of Sales, the Administrative Assistant of Sales will support all sales efforts including:
Duties:
Answering incoming sales inquiries
Preparing estimations, proposals and contracts within our CRM and accounting system
Scheduling video conferences, phone calls and in-person meetings for the CEO and VP of Sales
Manage sales lead calendar
Provide the CEO and VP of sales with daily reports including, sales projections using established modeling and daily task reports
Maintain current the CRM system, and filing system
Maintain current appointment journals for both the VP of Sales and CEO
Answer phones and greet customers
Skill Required:
Clear, precise, excellent, proactive and professional written and verbal communication skills
Ability to organize and effectively prioritize tasks
Ability to multi-task with various programs and learn new programs as required
Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
Capable of responding to stress in a fast-paced environment
Strong interpersonal skills and the ability to quickly develop working relationships
Affable and enthusiastic attitude towards teamwork
Internet/Web savvy
Educational Requirements:
Associate’s Degree, Bachelor's Degree, or a minimum of 4 years of experience as an Executive assistant
English & Spanish Speaker Prefered
Minimum of 2 years of administrative experience
Preferred experience working with C-level executives
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Preferred experience with a communication program such as Slack
Preferred experience with a CRM platform such as Insightly or SalesForce
Preferred experience with an expense reporting in Quickbooks
Preferred experience with a social media management program such as Hootsuite and Wordpress
Typing ability of at least 50 WPM with accuracy
Able to pass background and reference checks
Available from 8:00 am to1:00pm PST Monday-Friday
Salary $13.00 - $16.00
Part-Time Position M-F 8:00 AM-1:00 PM
