We are looking for a remote, part-time Office Admin/Assistant to answer the phones, perform a variety of administrative tasks, and provide support for a small company owner and staff members. The company is a boutique firm providing health care compliance & HR consulting, training and support services to dental offices in Santa Clara, Santa Cruz, San Benito, and Monterey Counties.
The Office Admin/Assistant’s responsibilities will include answering the phones, calling practices to book classes, managing calendars, creating and updating documentation, and communication follow-up communication with clients. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. This is a remote position so a home office in a quiet environment and a good internet connection are required.
Please include resume and salary requirements.
Responsibilities
Ability to write clear, standard operating procedures for internal use, and for clients
Act as the point of contact among owner, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage calendars and set up meetings, Zoom, etc.
Work with the client database
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls
Organize and maintain the electronic filing system
Requirements
Work experience as an Office Assistant, Personal Assistant, Receptionist, or similar role
Excellent MS Office knowledge, including Power Point & Visio
Outstanding organizational and time management skills
Excellent verbal and written communication skills
Discretion and confidentiality
High School diploma
File Maker database experience a plus
