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Do you enjoy your workday having some routine, yet no day is the same? Then you may be just the person we need on our team!
Established local and regional general contractor seeking reliable, motivated, and professional home office Administrative Assistant.
Ideal candidates must be able to work effectively in a team setting and maintain accountability to assigned tasks. The position will involve business process learning while at the same time contributing in company task assignments as they are explained. Each candidate should possess the ability to work closely with other staff members, possess strong computer and communication skills, and seek to improve their work and skill sets over time.
General responsibilities include, but not necessarily limited to:
Provide primary support to project executives and managers.
Perform a variety of administrative tasks which may include letters, correspondence, form contracts, and other administrative functions as assigned.
Provide support to reception answering multi-line phone system as directed.
Other tasks may include:
Assisting the Bid Administrator with researching and preparing bid documents, as well as bid day assistance.
Assisting the Billing Administrator with tracking and organizing monthly invoices/releases from subcontractors.
Assisting the Subcontract Administrator with issuing and tracking purchase orders, subcontracts, and professional agreements along with analyzing certificates of insurance for these commitments.
Assisting the Labor Compliance Administrator with tracking certified payroll reports and distribution to various Owner entities.
Filing / Archiving
Errands
Required skills and experience:
Must be Proficient with Microsoft Office computer applications including Outlook, Excel and Word; as well as Adobe Professional and/or Bluebeam;
Procore Construction Management software experience preferred but not required;
Excellent written and verbal communication.
Work Schedule 8:00 - 5:00; Monday through Friday.
Pay is dependent on position requirements and experience of each candidate. We offer an excellent benefit package including medical/dental/vision and life insurances, 401K, PTO, and paid holidays. We are an Equal Opportunity Employer and encourage diversity in our workforce. Qualified applicants please submit your resume through Craigslist or fax to HR: 805-540-7435.
