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Who Are We:
BMA Mechanical+ is a mechanical engineering consulting firm with expertise in mechanical, plumbing, fire-sprinkler systems, building energy management systems, Title 24 energy compliance, and commissioning services. BMA has been serving the needs of municipalities, local governments, building owners, universities, school districts, healthcare organizations, and architectural clients for over 27 years and boasts over 4800 projects on its extensive resume. Our teams are client-focused with a strong bias toward collaborative solutions that reinforce our mission for sustainability and resilience.
We offer a great work atmosphere and encourage employees to engage in daytime activities such as surfing and mountain-biking when appropriate with project schedules. Many of our team members have young families and we strongly support and advocate for a healthy life/work balance.
For consideration please provide:
-A cover letter
-A complete and detailed resume
-Any samples of technical work (or otherwise) that you feel display your skills and abilities as relate to the job posting here
What are we looking for:
-We are looking for a an Admin. Generalist & Bookkeeper to join our growing team
-This is a multifunction position that will (in general) be responsible for general bookkeeping, AP/AR management, financial reporting, human resources tasks, general office organization and administrative duties as assigned
-This position is offered at 32 hours per week presently - (it is likely that this will increase quickly)
What do we prefer:
-You are motivated by the challenge and opportunity to own work from concept to completion
-You are an inquisitive and proactive self-starter with a knack for understanding processes and a drive to make them better
-You enjoy collaborating on projects with internal teams, but also possess the ability diving into things on your own
-You are capable of working independently with minimal supervision, yet you know when to ask questions and seek input
-You view things holistically and have strong business sense that allows you to understand the bigger picture, while simultaneously holding the ability to dig into the detailed minutiae
Purpose of Position:
-You will prepare bi-monthly payroll in collaboration with a contracted payroll service
-You will own all aspects of the day-to-day financial transactions to ensure month-end, and year-end financial reports are completed accurately and on time
-You will analyze financial data and create clean and concise reports for management as needed
-You will assist in developing strategies and establish objectives which could have a financial impact on the business
-You will support the HR function(s) of the business
The day to day:
-Assist Administrative Staff and Project Managers in general project accounting from project start to finish
-Coordinate with clients for billing and payment protocols and attend to any unique requirements/needs
-Support Administrative Staff in preparing invoices for client billing
-Review project documentation and ensure that invoicing is accurate and aligns with contract terms
-Prepare project wavers and lien releases (as needed)
-Answer customer inquiries/disputes related to billing
-Analyze customer accounts and assist in collection of outstanding balance(s)
-Assist with hiring and onboarding of new personnel
-Assist with HR file organization and record keeping
Knowledge and Experience:
-You must possess an Associate’s Degree (A.A.) or be able to demonstrate an equivalent level of formal training/education in accounting and finance
-3+ years of related experience in Accounting/Bookkeeping (required)
-3+ years of in-house payroll and accounting experience (preferred)
-An understanding and proficiency in project management processes and terminology
-A working knowledge of the architecture/engineering/construction industry, and client relationship management (preferred)
-Must have a strong understanding of accounting principles and experience in project billing
-Must have impeccable spelling, grammar, and communication skills
-Must be an expert user of Microsoft Office software (primarily Word, Excel, and Outlook)
-Must have experience in Quickbooks or similar software platform for preparing project estimates, billing/invoicing, purchase orders, etc…
What We Offer:
-In-person, or Hybrid working scenario (50/50 in-office/WFH)
-Competitive hourly wages
-Overtime pay at 1.5x base rate (over 40hrs/wk)
-Annual bonus
-Medical, Dental, and Vision Benefits (Silver level): 100% employee premium, and 70% dependent premiums covered by company
-Section 125 Premium Only Plan allows employee to pay their 30% share of dependent benefit coverage w/pre-tax monies
-401(k) retirement plan with matching contributions
-Paid vacation: 40hrs (yr-1), 80hrs (yr 2-5), 120hrs (over six years)
-Sick/Personal time: 40hrs/yr (thru year four, 80hrs/yr over five years)
-Paid Holidays (varies from 7-10 days per year)
