Vacancy expired!
JOB RESPONSIBILITIES
Open vendor mail and distribute to appropriate personnel for approval and GL coding
Review GL coded vendor invoices, expense reports; check requests, etc., to ensure correct GL coding and post to AP software.
Maintain Docusign vendor contracts (dissertation, external readers, guest speakers, etc), and post to AP module
Handles vendor correspondence via phone or email
Reconcile credit card statements; ensure supporting invoices, post charges and process for payment.
Prepares batch check runs, wire transfers, and ACH transactions and match to invoices
Review checks for authorized signature. Mail and/or distribute signed disbursement checks.
Keep track of credits owed by vendors to ensure all credits are properly applied to vendor payments
Reconcile vendor statements and resolve invoice discrepancies
Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
Maintain vendor files (digital and physical)
Prepare annual Forms 1099
Prepare daily bank deposit records
Monitor all bank accounts for deposits/wire transfers/ACH receipts and post journal entries accordingly.
Transfer money from appropriate bank accounts per student accounts/financial aid directives. Post journal entries accordingly.
Post journal entries for student refunds/voids.
Reconcile daily student credit card payments received to match with bank deposits
Reconcile Paypal funds and post journal entry for funds received
Refund retreat center participants and post journal entry
Distribute monthly medical insurance reports
Assists with monthly close.
Perform other duties assigned by supervisor
JOB REQUIREMENTS
2+ years accounts payable experience
1+ year Entry level accounting experience
Advanced MS Office skills (Word, Power Point, Outlook)
Strong Excel experience
Sage 100 ERP (previously MAS 90) software experience
Strong written and verbal communication skills
Strong customer service and organizational skills
Strong attention to detail
Ability to multi-task
Open to change and willing to learn new skills
Ability to follow up on pending issues
Ability to meet deadlines
Pacifica Graduate Institute is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by nondiscrimination policy.
This position comes with a full benefits package including 401k, ESOP and paid time off.
To apply, please submit a cover letter, resume and three professional references.
