Vacancy expired!
DescriptionUniversity of Colorado | CU Anschutz Medical CampusSchool of Medicine | Department of OphthalmologyJob Title: Business Services Program ManagerPosition #00799064 – Requisition #26909This position is open to current CU Employees only Applications are accepted electronically ONLY at www.cu.edu/cu-careers The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:
Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012-covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department.Campus/Unit-Specific Exemptions:Anschutz Campus – Exemptions are allowed for medical or religious reasons.
Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.The Department of Ophthalmology have an opening for a full-time University Staff (unclassified) Business Services Program Manager position.The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu .Position EmphasisThis position will exercise the duties and responsibilities of managing the administrative support for the offices of the Chair of the Department of Surgery, and the Director of Finance and Administration for the Department of Ophthalmology. This position will supervise an Administrative Assistant (s) in the Department of Ophthalmology. This position will be in charge of managing the calendar, events, appointments, travel, reimbursements and official functions of the chair and the DFA. This position will be the responsible point of contact for the administrative support team and will supervise and mentor designated position(s). This position will work closely with the Directors of Finance and Operations for the Department. This position will also keep up to date data and analysis on various parts of the Department for distribution to the Chair and the DFA. This is a highly independent, fully operational position with a high level of discretion in decision making. Part of the duties will include being a liaison for executive level leadership across the campus and outside organizations, including UCH, CU, CU Medicine, CHCO, CU Foundation and philanthropic prospects and donors for the Department.Examples of DutiesOversees the day-to-day functions of the unit:
Plans and executes department wide events on behalf of the Chair and DFA including developing budgets, tracking and reconciling expense, negotiating contracts with vendors, managing timeline of the event.
Works with DFA to manage department philanthropic activities in developing presentations to donors and foundation staff and assist in annual project and financial reporting for donors.
Provide project management for Department initiatives led by Chair and DFA, developing processes, utilizing tools to track projects status and communicate updates and action items to key contributors inside and outside of the Department.
Create, publish and update meeting agendas and notes.
Schedule and coordinate meetings for projects with agendas.
Identify risks and issues and document them in a risk and issues register, for each project.
Create standardized processes for procurement and purchasing for Department.
Track and manage budgets dedicated to Chair and DFA projects and initiatives.
Develop and manage department policy and lead implementation of policies for department space management, CME, and faculty committees.
Provides reporting for DFA and Chair from CU systems including but not limited to: FIMs, Smartsheets and A2E.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.Minimum QualificationsA bachelor’s degree in business, business administration, accounting, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
At least 5 years of experience in an executive/vice chair/VP support and/or office manager role.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.Preferred Qualifications.2 years of supervisory experience.
Extensive, diverse and progressively responsible experience, including direct responsibility for managing customer centric positions and office support responsibilities.
Experience managing executive level calendar, scheduling, event planning.
Experience in Higher Education or Healthcare executive support.
Experience working with University of Colorado systems (Concur, CU Marketplace, etc.).
Experience using Microsoft Office Suite, Google Suite, etc.
Knowledge, Skills and CompetenciesAbility to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to perform detailed functions with a high degree of accuracy.
Ability to work independently and to take initiative and work pro-actively with minimal direction.
Salary and BenefitsThe salary range ( or hiring range ) for this position has been established at $74,422 to $78,401.The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above salary range ( or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.This position is not eligible for overtime compensation.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Benefits: https://www.cu.edu/employee-services/benefitsTotal Compensation Calculator: http://www.cu.edu/node/153125Diversity and EquityThe University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu .The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.Job: Business ServicesPrimary Location: AuroraJob Category Business ServicesDepartment U0001 DENVER & ANSCHUTZ MED CAMPUSSchedule Full-timePosting Date Jul 28, 2022Unposting Date Aug 3, 2022, 12:59:00 AMPosting Contact Name Alejandro LlerasPosting Contact Email alejandro.lleras@cuanschutz.eduPosting Number 00799064Req ID: 26909The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
