Vacancy expired!
RECEPTIONIST/ADMINISTRATIVE ASSISTANT
Purpose
To perform a variety of office support duties and tasks.
Duties and Responsibilities (As assigned. May include but not limited to the following.)
Answers phones, transfer calls to the appropriate extension, redirect calls coming back to the operator.
Scan files, rename and move scanned files.
Types correspondence, letters, reports and other materials.
Responsible for receiving, sorting and distributing daily mail as well as taking mail to the mailbox at the end of the day.
Responsible for maintaining email and directing incoming emails to the appropriate person/department.
Operates office equipment such as computer, copier, postage machine and others as required.
Maintains weekly and monthly calendar, sets up appointments and makes other meeting arrangements.
Assists in conference preparation and attends meetings as requested.
Performs related work as assigned or required.
Knowledge, Skills and Abilities
Skill in data entry accuracy.
Working knowledge of office practices and procedures.
Working knowledge of grammar, punctuation and spelling.
Working knowledge of a variety of office equipment.
Ability to follow written and oral instructions.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with employees, supervisors and the public.
Minimum Preparation for Position
High school graduation or equivalent.
Two years experience in receptionist or secretarial position, preferred.
Any equivalent combination of education and experience.
