Executive Assistant (Newark, DE)

Executive Assistant (Newark, DE)

08 Jun 2024
Delaware, Delaware 00000 Delaware USA

Executive Assistant (Newark, DE)

Vacancy expired!

We are looking for ONE Incredible Executive Assistant to work with us, is it you?!

Incredible One Enterprises, LLC is a small, an award-winning business growth consulting firm headquartered in Newark, Delaware that specializes in helping business owners grow through combining spiritual principles with customized strategy and consulting around brand messaging, marketing, sales, operations and talent optimization. The company’s CEO is an author, speaker and consultant who is an inspiring, award-winning entrepreneur who has built a company doing what she loves. This is a positive, energetic and FUN business and we are looking for an individual with the personality and commitment to excellence to match!

We’ve experienced consistent growth and are looking for someone who can step in and be the right-hand person for the CEO. While your title might read Executive Assistant, you’re really more of a savior for our big mission!

We are currently looking for an Executive Assistant who is highly motivated, detail oriented and wants to help us make an impact on the world. We have an immediate opening, so please contact us right away if you think you’re the right fit.

Here’s what you’ll be doing:

Your day to day will be in office with the company CEO. You’ll interface with other members of the team who work remotely.

Assisting with administrative needs and client relations

Making travel arrangements for CEO and other key team members and creating comprehensive travel itineraries for each trip

Coordinating CEO speaking engagement logistics

Coordinating with the team coaches for client appointments

Maintaining a handle on company supplies and inventory

Tracking and driving completion of key deliverables for CEO and Director of Operations

Responding to messages received via the main company email accounts and providing customer service or directing correspondence to the right department

Organizing office/company files – faxing, scanning, filing, and responding to customer service inquiries

Doing research and coming back with your clear recommendations

Updating and maintaining the operations manuals for your related job functions

Client care

Assisting with the on-boarding process for new clients

Maintaining the tracking of our coaching services delivery

Responding to client needs

Helping clients access their program details

Onsite assistance to CEO during client events, live events, workshops and speaking engagements (some paid travel possible)

Assisting event management team during company live events

Assisting in managing the back of the room to ensure all runs smoothly at speaking engagements

Preparing for client retreats and onsite meetings

Sending thank you cards/gifts to clients

Managing our customer funnel entry process

Compiling the company key metrics report

Miscellaneous administrative and data entry tasks as assigned

Here’s what you need to have/be to excel in this position:

A positive attitude based in a foundation of abundance

Passionate about changing lives and making a positive difference in the world

A shared commitment to the philosophy and the big “why” behind what I do

A team player willing to go above and beyond

Excellent communication skills (verbal and written) and a cheerful disposition

Strong organizational, analytical, decision making and administrative skills

At least 2 year’s experience in an administrative support role

A true maverick on the phone – you’re polite, personable, helpful and positive

An energetic, eager, smart and personable/passionate personality

Detail oriented and motivated to get a lot done in a day

You are able to get a clear grasp of our goals and vision and play an integral role in supporting the achievement of them

You use discretion, good judgment and take the initiative to learn what you need to perform your role with excellence

You can pull all the necessary and concrete details out of our fast moving, creative team and turn them into tangible steps and structure

Proficient with Word, Excel, PowerPoint, Outlook

Proficient with Apple Products and Mac Operating Systems

You are excited and open about learning new skills and exploring new technologies

You’re a whiz at planning and organizational details – nothing gets by you

You are flexible and ready to do whatever it takes to get your job done with excellence

You are an excellent project/task manager – you make sure things get done on time by you

You learn fast, think fast and thrive in a fast-paced environment with the need to meet many deadlines

Excellent written communication skills

Must be comfortable communicating with clients via telephone, email or in person.

Event planning experience a plus

Our Ideal team member is

Interested in personal development

Is extremely reliable and operates consistently in integrity

Possesses strong writing, researching, organizational skills

Creative, self-motivated and detail-oriented

Ready to learn quickly

Familiar and proficient with technology

Strong with inter-personal skills and the ability to communicate effectively

Committed to enhancing their skills and adding value

A rock star who completes tasks correctly, on-time and with excellence

Commitment

This is a full-time position, 40 hours per week.

We are looking for a dependable, reliable team member who will happily go above and beyond to help the company grow. You’ll be working in our New Castle, DE office daily, with the ability to work from home on specific occasions. Occasionally, you'll be asked to work on a weekend, these are few and far between.

Compensation:

Compensation for this position will depend on experience and qualifications, but will range from $18-22 per hour. If this is of interest to you, don’t wait as we are actively seeking quality candidates for this role. Successful applicants must complete a skills assessment, strengths assessment, reference check and background check. After a 90-day probationary period, you’ll be eligible for paid time off as well as a health care stipend to assist with health care expenses.

TO APPLY

Start by going to www.IncredibleOneEnterprises.com to learn about the company then,

If you would like to be considered for the position please answer the following questions in a video that you upload to Youtube and make private. Send the video link and the additional items below to assistant at incredibleoneenterprises dot com. Video should be less than 5 minutes. Please do not send any Word document attachments or your resume. Doing so will immediately disqualify you from the opportunity.

Questions to be answered in video:

Why do you want to be part of our team?

What it was about this opportunity that caught your attention?

Describe your project management experience, if any?

Describe your experience working in a professional services company, if any?

Share why you feel that you’d make our business an Incredible One and how you see yourself contributing to the growth of the company.

Subject line of the email with your application should read:

Executive Assistant – Your Full Name

In the first paragraph of the email, please include your full name, your complete mailing address, your phone number and email address. Please attach the video link in the second paragraph. Please share details for the following in the remainder of the email:

Respond to the following questions in the body of your email:

Please list 2 relevant job positions that you held that qualifies you for this position. For each list:

Job title and top 5 responsibilities

Name of the company you worked for

Dates in position

Salary earned

Supervisor name and contact information

Why you left the position

For more information about Incredible One Enterprises, LLC, visit www.incredibleoneenterprises.com

We will review submissions and schedule a meeting with any applicants we wish to interview.

We appreciate your time and response, and we hope to be in touch shortly if there is a potential match.

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