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Position Description
Date: May 3, 2019
Position Title: Coordinator, Professional Development
Reports To: Associate Director, Professional Development
Status: Exempt
Position Summary:
ASAM is a medical professional society representing more than 6,000 members with 40+ staff and a $10M annual operating budget. It is an energetic, fast-paced organization with multi-faceted opportunities in the area of addiction medicine.
The position reports to the Associate Director, Professional Development to ensure successful creation, implementation and operation of ASAM educational courses and products. The Coordinator will manage a variety of projects and programs and will work closely with the Associate Director as well as other members of the education team and with course planning committees, faculty. Candidate must demonstrate an interest in working on medical education for physicians and clinicians and quickly develop a broad understanding of the ASAM education programs and set priorities in work assignments.
Responsibilities/Duties:
Provide overall coordination and implementation for delivery of high-quality fundamentals of addiction medicine and motivational interviewing courses
Assist Associate Director and physician course leaders with keeping content current, faculty recruitment and training, obtaining training sites across the country to deliver courses
Monitor, coordinate, plan meetings and maintain course records and assist with monitoring budget(s) as needed
Prepare, gather support documentation and submit required Continuing Medical Education (CME) activity report for all courses that offer continuing medical education certificates
Assist Associate Director and other team members with other courses as needed with similar duties described above
Assist as needed with federally funded grants which involves: working with Clinical Experts and lead grant staff from other organizations to ensure delivering of deliverables attending monthly calls, preparing and submitting monthly invoices, and other duties as assigned
Compile and distill evaluation reports for each program managed and provide results to program planning committee
Handles special projects as assigned such as summarizing evaluations, follow-up with faculty, prepare tracking reports for the project grant, etc.
Drafts email and other correspondence as needed
Assists with the adherence to ACCME and CME guidelines
Assists with the accurate management of records (electronic files and hard copy as needed) for education activities
Provides phone support to members for Education and other ASAM activities as needed and interacts with members and customers regarding courses, programs and products.
Assists with other programs and projects as necessary as determined by the Associate Director and Chief Learning Officer and Director, Professional Development
Small amount of travel (1 - 2 trips a year) if needed to education courses to provide on-site assistance and management required for successful operation of courses
Open to new ideas and other duties as they arise and are assigned
Education and Experience:
Two years of support and/or administrative experience in an office environment
Association experience, particularly in a medical society preferred but not required
Some experience with associations or non-profit organizations preferred
Bachelors Degree preferred
Skills and Abilities:
Interest in entry level position with ability to learn, increase skills and expand responsibilities to meet the needs of this fast-growing department
Excellent organizational skills including setting priorities in work assignments, coordinating projects, and following up on assignments with minimal direction
Ability to efficiently handle multiple priorities in a fast-paced environment with attention to detail
Good interpersonal skills with ability to interact effectively, efficiently and professionally with individuals at all levels of the organization
Excellent written, organizational, communication and customer service skills are required
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Good customer / member service skills
Resourcefulness and creativity valued
Team player with positive attitude, enthusiastic energy and ability to have fun with team members
Works closely with:
Managers, Associate Directors, Directors and with the Chief Learning Officer and other members of the education team as needed
Consultants as needed for content development, adherence to ACCME (medical education) guidelines and instructional design guidance
ASAM members, chapters and other medical organizations to deliver courses across the country
Addiction medicine related agencies in development of courses and/or for staying on cutting edge of addiction medicine issues and education needs
Benefits of Working at ASAM:
ASAMs work with physicians and clinicians helps millions of patients, families, and communities impacted by addiction
ASAMs work helps address the vast national crisis of opioids and addiction
ASAM enjoys a strong organizational culture, living by values determined by staff of open collaboration, trust, courage, and connectedness
ASAM is proud to have earned the Sloan Award for Excellence in Workplace Effectiveness and Flexibility
ASAM offers competitive compensation (commensurate with experience) and benefits that include paid vacation and sick leave, transportation reimbursement, medical insurance, and 401k.
Recruiting salary range: $41,000 to $43,000 (with a robust benefits package)
To Apply: Please submit a resume and cover letter explaining your interest in the position and how your skills match the position. Resumes will not be reviewed without a personalized cover letter.
ASAM provides equal opportunity to all staff. No person shall be discriminated against because of race, color, religion, sex, national or ethnic origin, age, physical handicaps, marital status, sexual orientation, family responsibilities, political affiliation, or any other category that is protected by federal law or the laws of the Maryland.
ASAM is proud to be honored with the Sloan Award for Excellence in Workplace Effectiveness and Flexibility for its use of flexibility and other aspects of workplace effectiveness as a workplace strategy to increase business and employee success. ASAM was one of eight organizations and the only association to be recognized in the state of Maryland.
