Description Our client in Martin County is offering an exciting opportunity for an Office Operations Administrator. The role involves overseeing the daily operations of our firm and providing comprehensive support to our Leadership and Project Teams. The successful candidate will manage administrative tasks, coordinate schedules, and handle communication with clients and vendors.Responsibilities: Oversee and manage schedules for maintenance teams and vendors, ensuring smooth daily operations Act as the primary point of contact for clients and vendors, handling communication related to job scheduling, quotes, and approvals Provide timely updates to our teams and clients regarding job progress and vendor performance Manage and organize client and vendor documents, including uploading subcontractor agreements, certificates of insurance, and compliance reports Generate and distribute weekly and monthly reports to track job progress, monitor key performance indicators (KPIs), and assess team/vendor performance Assist in the administrative and operational integration of acquisitions of other similar companies Maintain accurate customer credit records and process customer credit applications efficiently Monitor customer accounts and take appropriate action based on account statusRequirements Proven experience in a similar role for a minimum of 5 years Proficiency in Microsoft Excel and Outlook Familiarity with project management and organization Strong skills in scheduling management and administrative assistance Experience in handling maintenance requests and managing vendor relationships Ability to design and manage data workflows Experience in document and database management Capable of preparing KPI reports and progress reports Knowledge and experience in emergency preparedness High level of discretion and confidentiality.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
