Appointment Coordinator (North Jacksonville, FL (Inline))

Appointment Coordinator (North Jacksonville, FL (Inline))

19 Jul 2024
Florida, Jacksonville 00000 Jacksonville USA

Appointment Coordinator (North Jacksonville, FL (Inline))

Vacancy expired!

To apply please send resume and a brief introduction to classesmanagers@spectraforce.com

Duration: 3 months

Note : Shift time will remain same ( Hours of operation during the annual enrollment period (AEP) will be Monday-Saturday 8am - 7pm and Sunday 12:00pm -6:00pm. There may be mandatory 45 hour work week during peak periods running November 1st through December 15th.)

ROLE DESCRIPTION

Join our dynamic team as an appointment coordinator to help us create a positive, welcoming experience for callers looking to meet with a trusted advisor. Our team consists of sales agents, customer service advocates and clinicians who are ready to educate and assist members and the community. We are no longer just about health insurance “ we are about looking out for your well-being and providing a new, more personal approach to healthcare. Our innovative centers are a place where consumers come to get answers to their healthcare questions and embark on their wellness journey. Success in this role requires the ability to adapt to changing business needs and communicate well with consumers and team in a fast paced environment during peak operating months.

Engage with callers and ask questions to understand the reason for their call.

Determine the needs of the caller and what team (sales, service, care) they need to speak with to meet needs.

Use technology such as a computer, lap top and iPad to document and track calls and outcomes tools.

Use a variety of computer programs such as Microsoft Lync, word, excel, outlook (email), WebTop (internet based) tools.

Documentation of number of calls, reasons for calling, personal information and outcomes, to name a few, are key performance indicators which require proficient computer skills and attention to detail.

Use communication skills to explain time frames or next steps to callers.

Answer incoming telephone calls, type email messages for agents, check voicemail 3x per day (or more depending on volume), distribute messages.

Schedule appointments, call to confirm appointments day prior and ensure all known center visitor appointments are organized with proper agent staffing (work with supervisor).

Schedule appointments for visitors who are on the phone. All scheduling is done using internet/web tool and MS Office. Schedule appointments to maximize the number of customers seen.

The Appointment Coordinator creates the first impression for callers calling the center and inputs data into our systems which the team relies on to make informed business decisions. The Appointment Coordinator owns the caller experience and documentation of calls.

Competencies:

Build brand rapport and relationships. Develop and maintain collaborative working relationships with team and consumers through mutual respect, trust, understanding and tact, with a focus on healthy conflict resolution

Customer Focus. Committed to providing an exceptional customer experience for callers and acting with their interests in mind by understanding their needs, creating positive defining moments and leveraging resources to deliver on promises and commitments.

Displaying Technical Expertise. Effectively applies specialized knowledge, skills and abilities.

Team work and collaboration. Selflessly supports and contributes to center team and consumers.

Work Environment and Physical Demands:

This job operates in a professional office environment with constant contact with consumers calling to make appointments to visit a Florida Blue center. This role routinely uses standard office equipment and technology such as computers, iPads, phones, photocopiers, filing cabinets and fax machines. This is role requires answering inbound calls and making outbound calls.

Dress Code: Must adhere to specific dress code guidelines. Please see attachment with additional details.

Job Requirements:

Prior customer service experience working in a fast paced environment with telephonic contact with consumers.

o Examples: consumers, customers, patients, buyers or attendees.

o Example industries: banking, insurance, hospitality, retail, healthcare, event planning.

Must be technologically savvy. Able to use an iPad, lap top, computer and be proficient with MS office, navigating the internet and keyboarding (type).

Experience managing schedules and calendars.

Experience working with the general public including seniors/older adults.

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