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Job Responsibilities:
Work closely with the Director of Operations, Design Team, and Project Manager to understand the scope of new projects and to establish priorities.
Create Proposals, Orders, and Invoices. Enter and Track all payments in Studio Webware.
In conjunction with the Project Manager, ensure orders are placed on a timely basis within project timelines.
Work with the Director of Operations to ensure timely receipt and approvals of CFAs / Shop Drawings / Finish Samples / Frame Approvals
Track receipt of Order Acknowledgements while verifying all information is correct items, prices, descriptions, quantities, and completion dates.
Manage timely payment of all balances due to maintain shipping and installation dates. Ensure that all procured materials meet quality standards.
Create and maintain weekly update Project Reports for the WIP, Shipped, Inventory Status and Missing items. Advise Project Team via emailed reports or in-person review.
Understand lead-time by supplier and product while ensuring on-time delivery.
Advise Project Manager and Director of Operations of unusual or critical situations, spearheading resolution of issues.
Prepare project status and financial reports in concert with Director of Operations.
Review credit card statements and apply credit card supplier payments in Studio Webware. Work to ensure accounts are up-to-date and verified weekly, maintaining back-up and obtaining any outstanding items on a timely basis.
Manage supplier interactions to create and maintain open, professional and mutually supportive relationships.
Create and maintain project expediting binders.
Job Requirements:
Must have Studio Designer program experience or mastery.
Experience in interior design purchasing, expediting and/or accounting is preferred.
Analytical mindset and problem-solving abilities
Strong attention to detail and grace under pressure.
Ability to handle multiple projects and deadlines while working as part of the team
Discretion is a must.
Job Type: Full-time
