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Description:Job Summary:Performs secretarial and administrative support of complex, sensitive and confidential matters; functions as a liaison for Legal Counsel in maintaining files, calendars and deadlines; triaging incoming requests and researching resolutions.Job Responsibilities:
Performs secretarial and administrative support of complex, sensitive and confidential matters in a fast paced legal environment.
Functions as a liaison for Legal Counsel in maintaining files, calendars and deadlines: triages incoming requests and researching resolutions.
Exhibits proficiency in using electronic databases involving legal matters, including but not limited to, litigation, risk management, corporate governance, contracts, and other highly confidential information, including Protected Health information.
Prepares initial drafts of routine documents, minutes and correspondence; proos and edits material with a high degree of accuracy.
Manages multiples calendars and telephone lines.
Coordinates necessary travel arrangements and travel expense reimbursement.
Follows up on tasks or actions as required by Legal Counsel.
Supports the Law Department supervisor and one or more Legal Counsels.
Other duties as assigned.
Education:
High School Diploma or GED
Associate's Degree or equivalent formal training in Secretarial Science may substitute for up to 3 years of required general office experience.
Complexity of Work:
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful environment and take appropriate action
Knowledge and experience of a variety of PC and or word processing systems
Excellent interpersonal skills and strong oral and written communication skills
Strong organizational skills to coordinate multiple activities
Work Experience:
Minimum of 10 years general office experience, including 5 years of experience working in a law firm, attorney's office or other legal environment.
Requires demonstrated typing proficiency of 55 wpm with accuracy
The policy of Cleveland Clinic and its system hospitals (Cleveland Clinic) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic’s Smoking Policy will be permitted to reapply for open positions after 90 days. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic facility.Cleveland Clinic is pleased to be an equal employment employer: Women/Minorities/Veterans/Individuals with Disabilities
