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Job TitleAdmin Coordinator - Spectra - Tampa, FLPosition OverviewSpectra Contract Flooring is the largest commercial flooring contractor in the U.S and is part of the Berkshire Hathaway Family. We have over 25 locations nationwide and have all the resources needed to deliver commercial flooring projects anywhere in the U.S. Each Spectra location is home to a team of highly experienced flooring professionals that have provided flooring solutions for more than 350,000 major projects in a range of markets.Once you apply, don’t forget to visit our website for more information on our markets, services, and case studies.https://www.spectracf.com/Spectra Contract Flooring is currently seeking a dynamic individual to join our team in Tampa FL. Position Overview - Administration Coordinator Position Objectives:Perform Administrative Assistant role as well as minor tasks relating to assistance to the coordination of commercial flooring projects. Responsibilities include greeting customers, answering phones, filing, scanning contracts and change order paperwork; coordinating submittals and closeouts, courier and Fed Ex shipments; some office machine maintenance; process mail and accept deliveries; request insurance for subcontractors; file preliminary lien notices; request and distribute certificates of insurance; assist the office manager.Primary Responsibilities:
Answer phones
Greet customers
File
Scan in new contracts and change order paperwork
Submittals
Closeouts
Coordinate courier and FedEx shipments
Some office machine maintenance
Accept and process mail, deliveries
Request insurance for subcontractors
File preliminary lien notices
Request and distribute certificates of insurance
Assist the Office Manager
Other Duties
Assist other positions in the company as needed
Required Competencies:
Execute Action Plan
Initiate Action
Adapt and Change
Demonstrate Good Judgment
Building Trusting Relationships
Position Requirements:
High School diploma, GED required
Preferred Skills:
2 years experience working in an administrative role preferred.
2 years experience working with Google, Excel, and Microsoft office preferred.
Work Shift8 hour, day shiftShaw is an Equal Opportunity Employer and is committed to providing a workplace free of discrimination, harassment, and retaliation. It is our policy to recruit, hire, train, and promote individuals in all job classifications without regard to race, color, religion, age, sex, sexual orientation, national origin, disability, veteran status, gender identity, or any other legally protected status.Shaw Industries Group, Inc. is more than a flooring company – we are 22,000 people united in our vision of creating a better future for our customers, for our people, for our community and for our company. We provide carpet, resilient, hardwood, tile & stone, laminate, synthetic turf and other specialty items for residential and commercial markets worldwide. We meet diverse customer needs through an expansive portfolio of brands, including: Anderson Tuftex, COREtec, Patcraft, Philadelphia Commercial, Shaw Contract, Shaw Floors, Shaw Hospitality, Shaw Sports Turf, Southwest Greens, USFloors and more.Headquartered in Dalton, Georgia, Shaw is a wholly owned subsidiary of Berkshire Hathaway with nearly $6 billion in annual revenue and representation throughout the U.S., as well as in Australia, Belgium, Brazil, Canada, Chile, China, France, Great Britain, India, Mexico, Scotland, Singapore and the United Arab Emirates. For more information about our company brands, operations and community involvement, visit www.shawinc.com.If you need any additional assistance or accommodation or have questions, please contact us at shaw.recruiting@shawinc.com
