Office Assistant

Office Assistant

06 Jun 2024
Georgia, Atlanta 00000 Atlanta USA

Office Assistant

Vacancy expired!

Job Description

The Office Assistant is responsible for greeting all on-site customers/visitors and answering and directing incoming phone calls. The Office Assistant is also responsible for the daily processing of customer payments and branch mail.

Salary range: $43000 - $53000 per year.

Responsibilities:

  • Answers all incoming calls in a professional manner and transfers them to the appropriate person.

  • Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.

  • Sorts, distributes and sends incoming and outgoing mail, faxes, and branch data processing reports.

  • Provides administrative support to sales associates and management team members.

  • Processes customer payments, including posting to the computer operating system, and prepares and submits the payments for the branch banking deposit, referring all discrepancies to supervisor.

  • Processes and reconciles the daily cash box journal.

  • Scans daily truck manifests into computer operating system.

  • Enters return and/or rebill sales orders to correct previous billing errors or discrepancies.

  • Expedites open negative return purchase orders.

  • Provides special handling of invoices and statements for identified customers.

  • Assures proper tax-exempt forms are on file for applicable customers.

  • Reviews computer operating system’s invoice preview queue weekly and on the last day of every month.

  • Processes monthly rebate report, resolving vendor charge-backs, as appropriate.

  • Processes debit memos associated with vendor sponsored events

  • Monitors unbilled stock aging report.

  • Monitors material transfer register and reports activity discrepancies to supervisor.

  • Maintains hard-copy receiving, cash box, and manifest files.

  • Monitors and orders office and warehouse supplies as appropriate. Monitors the maintenance needs of office equipment (photocopier, postage machine, etc.).

  • Adds/maintains information to contact lists.

Qualifications

  • Commitment to and demonstration of high ethical standards governing professional behavior and interactions.

  • Demonstrated ability to communicate clearly in written and verbal formats.

  • Demonstrated time management and organizational skills, including an ability to plan and manage multiple priorities simultaneously.

  • Proven attentiveness to detail coupled with problem analysis and resolution skills.

  • Ability to accurately manage large cash transactions.

  • Proven proficiency in data entry and 10-key pad.

  • Proven proficiency in general personal computer application and Microsoft Office software (Word, Excel, etc).

  • Strong customer service orientation.

  • Ability to work well in a team environment.

Additional Information

This is a full-time position eligible for benefits, which include, but are not limited to: medical, dental, vision, four weeks of vacation, sick leave, most federal holidays.

Job Details

  • ID
    JC4033148
  • State
  • City
  • Job type
    Full-time
  • Salary
    N/A
  • Hiring Company
    SLB Consulting
  • Date
    2020-05-30
  • Deadline
    2020-07-29
  • Category

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